Financial Associate I

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard Medical School?

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.

You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.

The Office for External Education (OEE) is a highly entrepreneurial, diverse, and inclusive, department within Harvard Medical School delivering a portfolio of innovative medical education opportunities. We achieve this through live, online, and blended programming as well as digital, multimedia, and print resources, to a breadth of learners, including current and aspiring health care professionals; leaders at all levels within companies that serve the health care industry; and individuals seeking to live healthier lives. OEE is supported by a team of over 200 faculty and staff with revenues ~ $75M generated through B2B and B2C relationships, as well as grant and gift funding.  

The Financial Associate I reporting to the Director Financial Operations, performs accounting tasks and control functions that support the operations and financial record-keeping of OEE, focused on our Continuing Education portfolio. The ideal candidate will play a key role in ensuring the accuracy and efficiency of our financial processes, including General Ledger (GL) maintenance, Accounts Payable (AP), Accounts Receivable (AR), and Financial Operations.  

This position will facilitate decision-making by processing financial transactions efficiently, implementing improvements, and providing recommendations as needed. This integral support role requires an individual who is adept at prioritizing and focusing on tasks key to internal and external stakeholders.

Accounts Payable / Accounts Receivable

• Processes a high volume of vendor payments and reimbursements in a timely manner
• Resolves discrepancies or issues with vendor and faculty payments
• Manages Accounts Receivable process: billing, communications, collections and customer management
• Collaborates with OEE colleagues to resolve customer billing disputes or other unique issues
• Reviews and approves departmental p-card transactions

General Ledger

• Prepares accounting journals to support maintenance of the GL including CE course closing, revenue recognition through the CRM system for B2C and B2B, monthly adjustments, and accruals
• Supports month-end, quarter-end and year-end closing processes, ensuring timely and accurate reporting
• Manages balance sheet accounts by analyzing, reconciling and resolving issues in a timely manner
• Manages follow ups and review of any GL related inquiries by staff or central offices

Financial Operations

• Provides financial operations support to Continuing Education portfolio, including closing affiliate CE courses within deadlines
• Delivers excellent customer service to internal and external customers
• Manages and fosters cross-unit relationships
• Prepares and assists with management of reporting requests
• Collaborates effectively with the Financial Planning and Analysis department to support budget and reporting processes
• Ensures compliance with University, School and Departmental financial operations policies
• Supports team by providing coverage of tasks for other FinOps team members as needed

As part of your application, we recommend including a cover letter that will help us better understand your qualifications and background. This can provide valuable insight into your experience and interest in the role.

Basic Qualifications:

• 3 or more years of experience in accounting, finance, or related field. Higher education may count towards experience.

Additional Qualifications and Skills:

• Bachelor's degree in accounting, finance, or related field or equivalent combination of education and experience
• Understands financial systems and accounting procedures
• Proficient with Microsoft Excel and other Office suite applications
• Excellent communication skills, attention to detail and ability to deliver exceptional customer service
• Ability to handle multiple tasks and prioritize in a fast-paced environment
• Knowledge of Monday.com, Salesforce, Buy-to-Pay, Oracle Financial Systems a plus
• Works independently or collaboratively with minimal supervision
• Communicates and works effectively in a remote environment

• Standard Hours/Schedule: 40 hrs. per week | Monday - Friday | 8:00 am - 5:00 pm. Ability to work occasional overtime required.
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
• Pre-Employment Screening: Identity
• Other Information: Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
• Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.

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Work Format Details

This position has been determined by school or unit leaders that the duties and responsibilities can effectively be performed fully remotely at a non-Harvard location. Employees in fully remote positions must work all scheduled hours in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. At the discretion of the department, fully remote employees may occasionally be required on site at a Harvard location. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. 

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: 

• Generous paid time off including parental leave 
• Medical, dental, and vision health insurance coverage starting on day one 
• Retirement plans with university contributions 
• Wellbeing and mental health resources 
• Support for families and caregivers 
• Professional development opportunities including tuition assistance and reimbursement 
• Commuter benefits, discounts and campus perks 

Learn more about these and additional benefits on our Benefits & Wellbeing Page. 

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.