Finance Operations Specialist - Payables (Contractor)

Kit is an email-first operating system for creators who mean business. We help creators grow and monetize their audience with ease. For coaches, YouTubers, authors, podcasters, and other creatives, there isn't a better marketing hub to rely on to grow audiences, automate email marketing, and sell digital products — all within one platform.
More importantly, there isn't a team more committed to helping creators earn a living. We're on a mission to help creators earn $1 billion using our creator marketing platform. We have always been 100% independent and 100% remote.
We are proud to have built a product that our customers love, and we look for people who have enthusiasm and belief in our mission, vision, and values to join our team. We're also embracing AI thoughtfully — both in how we build and how we hire to ensure our team is adaptable, innovative, and ready for what's next.

As Kit continues to grow, our Finance team needs reliable, detail-oriented support to keep our day-to-day spend operations running smoothly. We're looking for a Finance Operations Specialist to own accounts payable, invoice processing, credit card reconciliation, and month-end close support — keeping our financial operations accurate, timely, and well-documented.

This is a part-time contract role (30 hours/week) for someone who takes pride in doing careful, accurate work, stays organized across multiple active priorities, and communicates clearly with teammates who may not have a finance background.

You'll report to Celestina Ando, Accounting Manager, and work closely with the broader Finance team. You'll also interact regularly with team members across Kit when processing invoices, answering payment inquiries, or following up on missing approvals — so clear, patient communication matters here.

• Process invoices end-to-end — intake, coding, routing for approval, and payment runs in Bill.com — accurately and on time.

• Reconcile company credit card transactions (Brex) in QuickBooks Online and ensure accurate general ledger coding and expense classification.

• Respond to payment inquiries from team members and vendors with clarity and patience.

• Flag spend anomalies, miscodes, missing approvals, duplicate invoices, and unusual vendors — and escalate appropriately.

• Support month-end close activities, including balance sheet reconciliation updates and resolving outstanding items.

• Handle vendor setup, W-9 collection, and vendor file hygiene.

• Maintain accurate documentation and a clean audit trail throughout.

• Contribute to ad-hoc projects — spend analysis, process documentation, or lightweight automation work using AI-assisted tools — as directed by the Finance team.

Skills

• Accounts payable execution: invoice intake, coding, routing, and payment runs done accurately and on time

• Proficiency with QuickBooks Online and at least one AP or spend management tool (Bill.com, Brex, or similar)

• Excel or Google Sheets for reconciliation, variance flagging, and basic spend analysis

• Clear written communication, especially with teammates who don't speak finance

• Familiarity with general ledger coding, expense classification, and W-9/vendor file hygiene

Experiences

• At least 2–3 years processing accounts payable or doing similar finance operations work

• Handled corporate credit card programs or expense reconciliation in a previous role

• Worked in a remote or distributed environment where async communication was the norm

• Used AI tools or accounting automation platforms to reduce manual work (nice to have)

• Experience supporting month-end close activities (nice to have)

Traits

• You catch your own mistakes before anyone else does — accuracy matters to you personally, not just procedurally.

• You ask clarifying questions early instead of guessing, and you flag issues rather than let them sit.

• You manage your time well without being reminded — you know what's due, and you get it done.

• You communicate with kindness and patience, even when the person on the other end doesn't know what a W-9 is.

• You're curious about AI and automation, and you look for ways to work smarter without sacrificing accuracy.

• Needing heavy day-to-day direction on how to prioritize or sequence your work

• Discomfort with async, written communication as the primary way to get things done

• Preferring verbal confirmation over documented processes and audit trails

• Frustration when priorities shift or ad-hoc requests come in — that's a normal part of how Finance work flows here

This role requires residency in the continental United States.

This is a 6-month part-time contract (30 hours/week), with the possibility of extension. The monthly retainer is $4,000–$6,000, based on experience.

We usually receive a large number of applications, and our goal is to follow up with you within two weeks. You’ll hear from us either way. Here’s what you can expect from the rest of our hiring process:

1. Hiring manager interview

2. Final interview with the hiring manager and Director of Finance

We’ll keep you informed through every step. To get started, complete this application, including a cover letter and answers to the questions on the next page. We read every single application, and your cover letter and responses help put your experience into context.

Kit is an equal opportunity employer

We value diversity in all of its forms. Research tells us that applicants who are female or non-binary, as well as applicants who are people of color, are less likely to apply for roles they do not feel 100% qualified for. If you think you meet more than 50% of our requirements but fewer than 100% of them, please apply.

We’re imperfect communicators, so think of our job postings as the starting point for discussion rather than proof that you shouldn’t apply.

Kit does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.