Executive Sales Administrative Assistant

Are you looking for unlimited career opportunities to develop and succeed? With work that challenges and makes a difference and a flexible and supportive environment, we can help our customers achieve their dreams and aspirations!

We are looking for a motivated Executive Sales Administrative Assistant to join our growing team in our Boston office, take a look!

Position Responsibilities:

• Support senior leadership of US Retail Distribution.

• Responsible for calendar management and scheduling for department staff.

• Prepare expense reports, process invoices and track expenses for department staff.

• Organize and attend meetings, take detailed notes, and assist with project management.

• Interact with key internal personnel and clients in a highly professional manner.

• Review incoming communications and coordinate an efficient and timely response.

• Respond independently to inquiries and situations using discretion and judgment.

• Prepare documents and draft communications on behalf of senior management.

• Apply retention principles to properly store department records and confidential data.

• Maintain department policies & procedures. Ensure records are accurate and up to date.

• Complete various ad hoc projects and support rollout of pivotal initiatives.

• Train and assist teammates to use business applications and administrative systems.

• Work with others to ensure the effectiveness of the sales support ecosystem.

• Find opportunities to enhance and optimize internal processes.

• Coordinate the Strategic Relationship TEAM monthly newsletter.

• Help coordinate logistics and plan on-site client meetings, sales meetings, due diligence meetings, broker/dealer conferences and roadshows.

• Work closely with the TSS on sales, activity, and campaign reporting. Use Salesforce to create reports and campaigns.

• Act as Salesforce admin, completing CRM needs and requests. Encourage and train to understand and use the CRM systems.

• Maintain inventory of marketing literature for home office use.

Required Qualifications:

• College Degree preferred with 1 to 2 years of business experience.

• Proficiency with MS Office suite (Outlook, Word, PowerPoint & Excel).

Preferred Qualifications:

• Highly motivated, enjoys collaborating and thrives in a team setting.

• Excellent organization and time management skills.

• Detail orientated and able to work in a fast-paced environment.

• Ability to set priorities, balance multiple tasks, meet deadlines.

• Adaptable to constantly evolving priorities and able to handle confidential information.

• Strong interpersonal and communication skills, both verbal and written.

When you join our team:

• We’ll empower you to learn and grow the career you want.

• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.

• As part of our global team, we’ll support you in shaping the future you want to see.

#LI-WAM

#LI-JH

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [email protected].

Referenced Salary Location

Salary range is expected to be between

If you are applying for this role outside of the primary location, please contact [email protected] for the salary range for your location. The actual salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and individual performance.

Manulife/John Hancock offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short- and long-term disability, life and AD&D insurance coverage, adoption/surrogacy and wellness benefits, and employee/family assistance plans. We also offer eligible employees various retirement savings plans (including pension/401(k) savings plans and a global share ownership plan with employer matching contributions) and financial education and counseling resources. Our generous paid time off program in the U.S. includes up to 11 paid holidays, 3 personal days, 150 hours of vacation, and 40 hours of sick time (or more where required by law) each year, and we offer the full range of statutory leaves of absence.

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