Executive Assistant

Requisition Number: 2338466
This position is Onsite. Our office is located at 9800 Healthcare Lane Minnetonka, MN 55343.
Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start Caring. Connecting. Growing together.
The Executive Assistant will support leaders and team members. This is a fast paced, creative working environment that requires the ability to multitask with attention to detail and excellent organizational skills. The Executive Assistant will be responsible for calendar management, expense report management, scheduling and arranging travel, setting up presentations, planning meetings and events, greeting visitors, preparing project / progress reports and various other tasks.
This position is full-time (40 hours/week) Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8:00 am - 5:00 pm. It may be necessary, given the business need, to work occasional overtime.
We offer on-the-job training. The hours of training will be aligned with your schedule.
Primary Responsibilities:

• Calendar & Meeting Management: Create and maintain complex calendars for Executives, coordinate meetings, and proactively resolve scheduling conflicts.
• Limited ad hoc meeting support for expanded leadership team
• Meeting Preparation: Develop and distribute meeting materials (e.g., PowerPoint decks, agendas) and ensure timely delivery to participants
• Event Coordination: Schedule and set up resources and technology for meetings/events (e.g., conference rooms, catering, virtual platforms)
• Travel Arrangements: Manage travel logistics for leaders, including flights, accommodations, and ground transportation
• Executive Support: Host and facilitate meetings, manage presentations, assist with technology, and capture key notes/action items
• Document & Information Management: Prepare, format, and maintain documentation (e.g., reports, proposals, spreadsheets) and post materials to systems such as SharePoint
• Expense & Procurement Management: Process expense reports, reconcile invoices, and manage purchase orders using systems like Concur and ARIBA.
• Office Operations & Liaison Duties: Act as Business Segment Liaison for onboarding, hardware/software requisitions, and office moves, as needed.
• Communication & Collaboration: Serve as a point of contact for internal and external stakeholders, ensuring timely responses and resource coordination
• Confidentiality & Compliance: Handle sensitive information with discretion and in accordance with company policies

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear directions on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
Required Qualifications:

• High School Diploma / GED OR equivalent work experience
• Must be 18 years of age OR older
• 5+ years of experience supporting senior leaders (VPs and up) in an administrative capacity within a fast-paced environment in a large, matrixed corporate organization
• Expertise in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) for document creation, presentations, and calendar management
• Experience managing multiple priorities and deadlines effectively
• Experience managing complex calendars and scheduling needs for multiple Executives
• Ability to work on site an average of 4 days per week
• Local travel arrangement experience including booking hotels, airfare, etc.
• Ability to work full-time (40 hours/week) Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8:00 am - 5:00 pm. It may be necessary, given the business need, to work occasional overtime.

Preferred Qualifications:

• Business Segment Liaison (BSL) experience
• Global travel arrangement experience
• SharePoint experience
• Experiencing leveraging AI tools such as M365 Copilot

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $23.41 - $41.83 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.
UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.
UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.
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