Executive Assistant

Our culture lifts you up—there is no ego in the way. Our common purpose? We all want to win for our customers. We aim to always be evolving, dynamic, and ambitious. We believe in the power of genuine connections. Each employee is a part of what makes us unique on the market: agile and dedicated.

The  Executive Assistant supports the Chief Operating Officer (COO) and serves as a central point of coordination for the corporate office.   Reporting to the Chief Operating Officer, this role provides executive-level administrative support while overseeing the day-to-day operations and management of the corporate office.

This individual will manage the administrative needs of the corporate office; act as a key point of contact and representative for the company for internal and external inquiries; and coordinate meetings, events, and materials. 

Summary of Qualifications:

Working in the corporate office  you will be committed to the company’s mission statement and core values.  Diplomacy, tact and professionalism are required as your actions are a direct reflection of both the president and company. Confidentiality and discretion are critical in this role, as is the ability to work independently with minimal supervision. Strong and effective communication skills, both verbal and written are required.  A background in relationship management is strongly preferred.  You must be well-organized, adept at handling multiple tasks simultaneously and be able to adjust quickly to changes in priorities. 

Office of the Chief Operating Officer:

• Responsible for a wide-range of administrative functions requiring the highest levels of accountability and confidentiality; provide scheduling, logistical, and administrative support to the COO and represent the office in a discreet and professional manner at all times.

Project/Office Management:

• Perform general office/facilities management duties to include: managing the inventory of office supplies, ordering additional supplies as needed, coordinating any facility needs with the office park vendor and ensuring that costs are appropriately managed

• Planning space allocations, layouts, and floor moves as required; arranging for and supervising building maintenance

• Point of contact for office staff on any issues and/or corporate information

• Responsible for travel logistics and arrangements for the COO

• Support corporate initiatives and projects as identified by senior management

Event Management

• Responsible for managing events from conception through to completion and ensuring deadlines and budgets are adhered to; coordinate details which includes locations, contract negotiations and menu selection

• Organize facilities and manage event details including decor, catering, entertainment, transportation, location, invitee list, special guests/speakers equipment, promotional material etc

• Proactively handle any arising issues and troubleshoot any emerging problems throughout the course of the event

• Propose ideas to improve provided services and event quality

• Research market, identify event opportunities and generate interest for future meetings

• Frequently working in and preparing documents in Word, Excel, Powerpoint and G-Suite

Specific Qualifications and Requirements: 

• 3+ years of experience supporting a senior executive in a corporate environment

• 3+ years hands on event management experience 

• Expertise in customer relationship management 

• Experience with Microsoft Office Suite, Google Workspace and AMEX Travel

• Ability to collaborate with individuals at all levels—internal and external to the organization

• A strategic thinker who is adept at multitasking in fast paced environment, able to plan, prioritize, and organize individual and group activities and processes

• High level of accountability with the ability to work independently and take initiative to get things done

• Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands, while remaining flexible as priorities arise

• Strong communication skills, both written and verbal

• Be an adaptable, flexible problem-solver

• Other duties as assigned

• Experience in establishing priorities and meeting deadlines with consistent attention to detail in all correspondence and planning

• Proactive approach in taking on responsibility and willingness to help others when necessary

• Strong organizational, time management and follow-through skills

• High degree of maturity, honesty, trust and integrity, cultivating these qualities in others

• In office 4 days per week; ability to work remotely 1 day per week or as dedicated by the business

• Degree or equivalent business experience 

Available Benefits:

• Competitive salary

• Medical coverage (including prescription and vision plans)

• Dental coverage

• Life Insurance (1x salary at no cost to employee)

• Long and short-term disability insurance (no cost to employee)

• Voluntary employee, spousal, and child life insurance

• Company recognized Holidays with additional Floating Holidays

• Paid Time Off (PTO) programs

• Comprehensive Flex Work Policy

• 401(k) plan eligibility (company match 50% up to 5% of eligible contributions)

• Participation in the Employee Bonus Plan

• Participation in the Cogeco Stock Purchase Plan

• Complimentary and discounted broadband services (for those in our service area)

• Tuition Reimbursement

• Headspace Membership

• Opportunities for LinkedIn Learning subscriptions for select colleagues

Breezeline

At Cogeco, we know that different backgrounds, perspectives, and beliefs can bring critical value to our business. The strength of this diversity enhances our ability to imagine, innovate, and grow as a company. So, we are committed to doing everything in our power to create a more diverse and inclusive world of belonging.

By creating a culture where all our colleagues can bring their best selves to work, we’re doing our part to build a more equitable workplace and world. From professional development to personal safety, Cogeco constantly strives to create an environment that welcomes and nurtures all. We make the health and well-being of our colleagues one of our highest priorities, for we know engaged and appreciated employees equate to a better overall experience for our customers.

If you need any accommodations to apply or as part of the recruitment process, please contact us confidentially at [email protected]