Executive Assistant

Site: Brigham and Women's Physicians Organization, Inc.

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

Join our Radiation Oncology leadership team as an Executive Assistant, where you’ll play a key role in supporting senior administrative leaders, including the Vice President. This dynamic role requires exceptional organizational skills, professionalism, and the ability to manage complex and confidential workflows with ease. You’ll oversee fast‑moving calendars, coordinate high‑level meetings and events, serve as a trusted point of contact for stakeholders, and ensure smooth day‑to‑day operations. If you thrive in a collaborative environment, excel at anticipating needs, and enjoy being at the center of a mission‑driven department, we’d love to hear from you.

 

Job Summary

Summary
Under the general guidance of the Administrative Manager, the Executive Assistant will provide comprehensive administrative support to members of the Radiation Oncology administrative leadership team, including, but not limited to, the Vice President. This role requires advanced administrative skills and the ability to manage time-sensitive and confidential correspondence with discretion and professionalism.
Essential Functions
-Manage multiple complex calendars, proactively resolving scheduling conflicts and coordinating leadership to prioritize meetings.
-Ensures leadership team is prepared for events and meetings by providing the right documents, information, or meeting logistics.
-Serve as a point of contact between department leadership and internal/external stakeholders maintaining the highest level of professionalism.
-Maintains strict confidentiality of sensitive patient, staff, and organizational information.
-Coordinate logistics for meetings and events, including room reservations, A/V setup, and catering arrangements.
-Remain knowledgeable of corporate policy and processes to ensure accurate and timely administrative support.
-Maintains a clean and organized office environment; assists with ordering supplies, submitting work orders, and processing incoming mail and packages.
-Reconciles and verifies corporate credit card expenses; prepares and submits expense reports, as needed.
-Assists other administrative/executive assistants and may assist with orientation and training of staff.
-May make contacts of a sensitive, complex, and confidential nature.
-Completes routine tasks under minimal supervision.

 

Education

• High School Diploma or Equivalent required
• Associate's Degree or higher preferred

Can this role accept experience in lieu of a degree? No
Experience

• 3-5 years of experience as an Administrative Assistant to Executive or Chair or Senior Leader required

Knowledge, Skills and Abilities

• Requires highly proficient/advanced administrative skills and office applications skills.
• Ability to proofread and edit written documents.
• Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.
• Highly proficient in all communication skills (phone, verbal and written).
• Ability to handle sensitive information and situations with poise and professionalism.
• Strong organizational, coordination and judgment skills.
• Ability to prioritize effectively.
• Ability to problem solve and troubleshoot.
• Ability to analyze a situation and determine best course of action within established guidelines.
• Basic math knowledge with some knowledge of bookkeeping.
• Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.
• Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.

 

 

Hybrid

 

45 Francis Street

 

40

 

Regular

 

Day (United States of America)

Pay Range

$21.78 - $31.08/Hourly

Grade

5
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
2410 Brigham and Women's Physicians Organization, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

 

Mass General Brigham Competency Framework