Executive Assistant

At Exa, we're building a next-generation AI search engine—one that outperforms Google for power users. We help people find the information they can’t get anywhere else: https://exa.ai/websets

We’re an SF team of ~50 from Harvard, MIT, Apple, Palantir, etc. We recently raised an $85M Series B from Benchmark, and we are rapidly building the most intelligent search engine in history.

Now, we’re looking for a Remote Executive Assistant to help our C-suite and wider team run smoothly!

About the Role

As an Executive Assistant at Exa, you will support both our C-suite and broader team with scheduling, coordination, and day-to-day operations. This will be a highly variable role where new and unexpected tasks come up often, and you’ll play a key role in keeping the company organized and unblocked.

What You’ll Do

• Own calendar management and scheduling for C-suite and key team members

• Continuously find ways to improve workflows, scheduling systems, and recurring processes

• Support recruiting coordination, including interview scheduling and candidate logistics

• Comfortable working with modern tools — bonus if you enjoy automating parts of your own role

• Support team coordination, virtual events, and occasional offsites

• Ad hoc tasks as they come — be ready for anything!

What You’ll Need

• 2+ years of experience as an executive assistant or in a similar role

• Excellent communication and organizational skills

• Ability to self-organize and work independently with little direction

• Enjoy context switching between different priorities and workstreams

• Strong people instincts — you know when to step in, how to help, and when to stay out of the way

• Comfortable in a fast-moving, high-growth startup environment

• Experience working remotely and communicating across time zones is a plus

This is a fully remote role. Candidates should be comfortable collaborating with a US-based team and overlapping with Pacific Time work hours.