The Executive Assistant will manage schedules, organize meetings, handle correspondence, and support projects, maintaining high organizational standards.
Job Description
Role Overview:
The successful candidate will be a self-starter who has demonstrated the ability to function independently in a fast-paced, dynamic and demanding environment. This person will be intellectually curious, intuitive, detail oriented, resourceful, trustworthy and have the highest ethical standards. In addition, the individual will be effective addressing a number of internal and external audiences in a professional manner. This person will add value by working on a number of simultaneous projects with minimal supervision and exemplary follow-through.
Location:
Miami, Florida
Responsibilities:
• Maintain calendar and handle scheduling of all meetings and appointments
• Answer phones and retrieve voicemails daily
• Responsible for managing all business correspondence
• Project management throughout the department
• Manage business contacts by updating/adding to contact database
• Organize and arrange both onsite and offsite meetings and other event planning duties
• Arrange travel needs through internal travel department and create complete travel itineraries for all trips
• Manage, organize and maintain accurate files
• Act as liaison between Executive and business colleagues
• Perform other duties as assigned
Qualifications:
• Excellent English, grammar, written and oral communication skills
• Proven record of successful problem solving
• Superior organizational skills and record-keeping, and strong attention to detail
• Excellent interpersonal skills, positive attitude and high energy level
• Proactiveness and awareness on how and when to move things forward
• Requires some flexibility with work schedule
• Adaptable, flexible to changes and the ability to work in a fast-paced environment
• Proficiency in Microsoft Windows, Excel, PowerPoint, and related software
About Citadel Securities
Citadel Securities is the next-generation capital markets firm and a leading global market maker. We provide institutional and retail investors with the liquidity they need to trade a broad array of equity and fixed income products in any market condition. The brightest minds in finance, science and technology use powerful, advanced analytics to solve the market's most critical challenges, turning big ideas into real-world outcomes.
Role Overview:
The successful candidate will be a self-starter who has demonstrated the ability to function independently in a fast-paced, dynamic and demanding environment. This person will be intellectually curious, intuitive, detail oriented, resourceful, trustworthy and have the highest ethical standards. In addition, the individual will be effective addressing a number of internal and external audiences in a professional manner. This person will add value by working on a number of simultaneous projects with minimal supervision and exemplary follow-through.
Location:
Miami, Florida
Responsibilities:
• Maintain calendar and handle scheduling of all meetings and appointments
• Answer phones and retrieve voicemails daily
• Responsible for managing all business correspondence
• Project management throughout the department
• Manage business contacts by updating/adding to contact database
• Organize and arrange both onsite and offsite meetings and other event planning duties
• Arrange travel needs through internal travel department and create complete travel itineraries for all trips
• Manage, organize and maintain accurate files
• Act as liaison between Executive and business colleagues
• Perform other duties as assigned
Qualifications:
• Excellent English, grammar, written and oral communication skills
• Proven record of successful problem solving
• Superior organizational skills and record-keeping, and strong attention to detail
• Excellent interpersonal skills, positive attitude and high energy level
• Proactiveness and awareness on how and when to move things forward
• Requires some flexibility with work schedule
• Adaptable, flexible to changes and the ability to work in a fast-paced environment
• Proficiency in Microsoft Windows, Excel, PowerPoint, and related software
About Citadel Securities
Citadel Securities is the next-generation capital markets firm and a leading global market maker. We provide institutional and retail investors with the liquidity they need to trade a broad array of equity and fixed income products in any market condition. The brightest minds in finance, science and technology use powerful, advanced analytics to solve the market's most critical challenges, turning big ideas into real-world outcomes.
Top Skills
Excel
Windows
PowerPoint
Citadel Securities Boston, Massachusetts, USA Office
Boston, MA, United States
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Boston is a powerhouse for technology innovation thanks to world-class research universities like MIT and Harvard and a robust pipeline of venture capital investment. Host to the first telephone call and one of the first general-purpose computers ever put into use, Boston is now a hub for biotechnology, robotics and artificial intelligence — though it’s also home to several B2B software giants. So it’s no surprise that the city consistently ranks among the greatest startup ecosystems in the world.
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