Executive Assistant

The simple task of buying software, services, or tools at work has become hopelessly complicated at even the most innovative companies in the world. Today, enterprises spend $120T+ per year globally (>30 times larger than annual consumer e-commerce spend) and rely on vendors more than ever before to run their businesses.

Our cofounders started Zip in 2020 to address this seemingly intractable problem with a purpose-built procurement platform that provides a simple, consumer-grade user experience. Within the last 4 years, Zip has created a new category and developed the leading solution in this $50B+ TAM space. Today, the world’s leading companies like OpenAI, Snowflake, Anthropic, Coinbase, and Prudential rely on Zip to manage billions of dollars in spend.

We have a world-class team coming from category-defining companies like Airbnb, Meta, Stripe, Salesforce, Apple, and Google. With a $2.2 billion valuation and $370 million in funding from Y Combinator, Tiger Global, BOND, DST Global, and CRV, we’re focused on developing cutting-edge technology, expanding into new global markets, and—above all–driving incredible value for our customers. Join us!

Your Role

We are looking for an Executive Assistant to support a variety of c-level executives, including our CEO and co-founders. This is an exciting opportunity for someone to influence and have impact on a high-growth, ambitious team. You will manage a high-volume of scheduling for c-level executives, coordinate and plan team and leadership offsites, generate new customers through outreach and business development efforts, among many other tasks. We are looking for someone with a startup mentality, extreme attention to detail and strong communication skills who understands what needs to be done to move the business forward.

Please note we are a hybrid work environment and are looking for someone to come into our downtown San Francisco office on a hybrid basis (3 days / week).

You Will

• Manage high-volume calendar for c-level executives, including the CEO / co-founders

• Track tasks, follow up on communications and keep priorities moving forward

• Conduct outreach to customers, generating interest and supporting business development efforts

• Handle travel arrangements and logistics, providing detailed itineraries

• Greet and assist visitors, providing a professional and welcoming experience

• Organize and plan team and leadership offsites

• Coordinate and manage gifting for team milestones, work anniversaries and customer appreciation

Qualifications

• 5+ years of experience as an Executive Assistant supporting senior leaders in a high-growth, startup environment

• Excellent written communication skills for clear and professional correspondence

• Startup mentality with strong work ethic and responsiveness

• Comfortable handling high-volume scheduling and coordination

• Exceptional attention to detail and strong organizational skills, ensuring nothing falls through the cracks

• Savvy negotiation abilities with proven experience in vendor management and contract discussions, ensuring optimal resource allocation and cost effectiveness

• Availability to work evenings as needed, with occasional weekends

Nice to have’s

• A background in program management

The salary range for this role is $150,000 - $190,000. The salary for this position is determined based on a variety of job-related factors that may include location, relevant experience, education, or particular skills and expertise.

Perks & Benefits

At Zip, we’re committed to providing our employees with everything they need to do their best work.

📈  Start-up equity

🦷  Full health, vision & dental coverage

🍽️  Catered lunches & dinners for SF employees

🚍  Commuter benefit

🚠  Team building events & happy hours

🌴  Flexible PTO

💻  Apple equipment plus home office budget

💸  401k plan

We're looking to hire Zipsters and that means hiring people who take ownership, communicate openly, have an underdog mindset, and are excited to increase the pace of innovation for every business in the world. We encourage all candidates to apply even if your experience doesn't exactly match up to our job description. We are committed to building a diverse and inclusive workspace where everyone (regardless of age, religion, ethnicity, gender, sexual orientation, and more) feels like they belong. We look forward to hearing from you!

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