Executive Assistant

Job Description:

About Berklee Global:
Berklee Global leads Berklee’s global engagement strategy with the goal of bringing a global perspective to Berklee’s overall institutional direction and creating new models for artistic, educational, and cultural exchange. Its vision is to expand Berklee’s global reach and impact by fostering an interdisciplinary ecosystem of learning environments and partnerships to inspire innovative artistic expressions, exchanges, and collaborations, and to elevate Berklee’s mission.
Position Summary:
The Berklee Global Office seeks a bilingual (English and Spanish) Executive Assistant to provide support to the SVP of Berklee Global as well as the Berklee Global department assisting with administrative tasks, general business management duties, communications drafting and design and project management.
The candidate must have excellent communications skills in English and Spanish, both oral and written.

Essential Functions / Primary Duties and Responsibilities:

• Communications management, including writing documents and letters, preparing presentations, and formatting documents and proposals.

• Taking minutes in meetings. 

• Email and calendar management, travel arrangements. 

• Stationary logistics administration.

• Administrative accounting tasks: credit card reconciliation, expense reports, organization of documentation.

• Institutional events and coordination of institutional visits.

• Project management.

• Serve Berklee in other duties related to administrative work.

Knowledge and Skills Required:

• Bachelor’s degree or equivalent professional experience (minimum 3 years).

• Ability to communicate with administrators, faculty, staff, students, trustees and donors in a professional and sensitive manner.

• Strong writing skills: ability to initiate and respond to correspondence and generate comprehensive and accurate minutes.

• Excellent office and administrative skills, including typing, reception, phone, and digital files organization.

• Strong computer skills and experience in word processing, spreadsheets,  databases and visual design. Experience with Google Suite is preferred.

• Budget, record keeping and financial tracking skills.

• Strong organizational skills: ability to balance large workload in a busy global and hybrid environment, and set and manage multiple priorities in a timely fashion.

• Confidentiality: Ability to manage highly sensitive and confidential material and to use discretion in communications with students, parents, staff, faculty, and trustees.

• Fluency in English and Spanish, oral and written.

• Other languages a plus. 

• Willingness to embrace change and comfort with ambiguity

WORK ENVIRONMENT:

We are a globally located team that actively strives to foster and maintain a workplace climate that is supportive of all employees regardless of their identity, respectful of difference and genuinely open to multiple perspectives. 

This role follows a hybrid model, with an average of 2 days on site and 3 days remote. This schedule is subject to change based on the needs of division. 

DISCLAIMER: 

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to  contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. 

In order to be considered for this position, please submit the following documents:

• A current CV in English

• A cover letter which addresses your preparation for and interest in the position

• Names and contact information for three professional references. We reserve the right to request additional references.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee: 

We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance.  Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.

As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at [email protected] or call 617-747-2375.

Berklee is committed to increasing the diversity of our institution, community, and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.

*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*

Employee Type:Staff