Provides executive and administrative support, including calendar management, meeting and travel coordination, visitor arrangements, invoice processing, company credit card expenditures, document preparation, confidential file maintenance, and conference room setup. Collaborates with administrative staff and cross-functional teams, supports executive projects, communicates professionally, and improves administrative processes while meeting deadlines.
SUMMARY
- Work closely with the CTC Global management team to provide support for teams with meetings, visitors, calendars, travel and general administrative tasks.
- Works closely with other members of the administrative office staff to the overall benefit of the company’s goals and objectives.
- Complete a broad variety of administrative tasks expeditiously, ensuring all tasks are completed on time and with excellence.
- Communicate with internal and external parties as needed in a professional manner.
- Manage a variety of special, high impact projects for executives while maintaining confidentiality and discretion.
- Gain knowledge of the daily operations of the assigned teams to create efficiencies with administrative tasks.
- Other projects as assigned.
- ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Support administrative tasks as directed
- Process invoices
- Handle expenditures on company credit card
- Schedule and coordinate meetings
- Coordinate travel, meals and meetings, among other tasks for CTC Executives
- Coordinate travel, meals and meetings, among other tasks for visitors
- Coordinate invitation letters and tender support documents for signature
- Accurately and confidentially maintain all files as applicable, notably commercial contracts files
- Prepare conference / meeting rooms
- Collaborate cross-departmentally including with other administrative personnel
- Maintain executive calendars
- Other tasks as assigned
- High school diploma required
- 7+ years of related work experience preferred
- Excellent written and verbal communication skills
- Excellent teamwork skills
- Ability to execute projects to given timelines and deliverables
- Ability to remain flexible and agile in a constantly changing environment
- Excellent Microsoft Office skills (word, excel, power point) and Adobe
- Must respect confidential information
- Demonstrates HHS qualities
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Boston is a powerhouse for technology innovation thanks to world-class research universities like MIT and Harvard and a robust pipeline of venture capital investment. Host to the first telephone call and one of the first general-purpose computers ever put into use, Boston is now a hub for biotechnology, robotics and artificial intelligence — though it’s also home to several B2B software giants. So it’s no surprise that the city consistently ranks among the greatest startup ecosystems in the world.
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- Number of Tech Workers: 269,000; 9.4% of overall workforce (2024 CompTIA survey)
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- Notable Investors: Summit Partners, Volition Capital, Bain Capital Ventures, MassVentures, Highland Capital Partners
- Research Centers and Universities: MIT, Harvard University, Boston College, Tufts University, Boston University, Northeastern University, Smithsonian Astrophysical Observatory, National Bureau of Economic Research, Broad Institute, Lowell Center for Space Science & Technology, National Emerging Infectious Diseases Laboratories
