Executive Assistant & People Operations Lead

At Wellist, we help people navigate life’s most complex moments—whether they’re managing a diagnosis, caring for loved ones, or simply balancing it all. As we scale, we’re looking for a high-output, high-integrity teammate to support two of our most senior leaders and help build the infrastructure that powers a best-in-class employee experience.

As our Executive Assistant & People Operations Lead, you’ll be the go-to problem solver and steady hand who keeps our leaders focused and our people supported. From owning executive priorities to improving HR operations and shaping our culture—this is a high-trust, high-impact role for someone who thrives in a fast-paced, mission-driven environment.

What You’ll Own

Executive Support (Chief People Officer & Chief of Staff)

• Draft, edit, and proofread high-stakes communications and documents
• Prepare decks, materials, and follow-ups for key initiatives
• Drive special projects tied to growth, client delivery, and internal operations

People Operations

• Support recruiting with candidate research, outreach, and scheduling
• Own onboarding and offboarding to ensure a consistent, elevated experience
• Manage employee records, compliance tracking, and policy updates
• Support payroll and benefits inputs and partner with PEO for employee administration
• Collaborate on initiatives that improve employee experience and engagement

Office & Culture Operations

• Plan internal events, team offsites, and travel logistics
• Manage vendors, office supplies, and shipping needs
• Support culture initiatives that help Wellist remain a place where people grow and thrive

Who You Are

• You've been a key contributor in a fast-growing company (<50 employees)
• You move with urgency and precision—and take full ownership of outcomes
• You’re a pro at juggling multiple priorities and keeping calm under pressure
• You bring clarity, polish, and a sense of care to everything you touch
• You thrive in-person and want to build with a Boston-based team

Requirements

• 3+ years of experience in executive support, HR, or office operations
• Exceptional written and verbal communication skills
• Discreet and trustworthy with confidential information
• Organized, detail-oriented, and unflappable in high-growth environments
• Proficient in Google Workspace, Microsoft Office, ATS tools, and LinkedIn

About Wellist:

Wellist is a mission-driven digital health company leading the way in revolutionizing how employers enhance employee well-being while reducing costs. Our innovative solution delivers the “right resources at the right time,” using a precision resource-matching platform, targeted activation campaigns, and employee-driven data. By simplifying benefits access and amplifying value from existing benefits partners, we help organizations improve employee outcomes and achieve significant cost reductions. 

Wellist’s outstanding contributions have been recognized by organizations including Fast Company (Most Innovative Companies 2024 - Human Resources), MassTLC (Most Innovative Technology of the Year), Rock Health (Top 50 in Digital Health, Diversity, Leadership), American Business Awards (Company of the Year, Silver Stevie) and BostInno (50onFire). 

Why work here:

• A meaningful mission - join a team that makes a difference for patients and families.
• Outstanding benefits - excellent medical and dental insurance coverage, life & disability insurance, up to 3 weeks of PTO and a generous parental leave policy.
• Opportunities to develop your career - expand your resume with a Series A stage healthcare startup.

At this time, Wellist will not sponsor a new applicant for employment authorization, or offer any immigration related support for this position (i.e. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, or another type of work authorization).