Role and Scope of Position:
This position provides high-level, diversified Executive support to assist and/or relieve the respective Senior Executive of complex details. Responsible for providing a variety of secretarial and Executive support duties and for ensuring the efficient organization and operation for the Senior Executive. Works independently to perform daily office activities and procedures (office supplies/services, budget monitoring and control, record-keeping systems, incoming correspondence, etc.) to ensure a smooth office atmosphere. Individual must be a highly trusted partner responsible for exercising confidentiality, tact and diplomacy.
2. Essential Functions:
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Provides confidential and non-routine Executive support to the Senior Executive:
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Collects information, researches issues, and analyzes data and prepares reports
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Makes and implements routine decisions for the Senior Executive within defined and established limits
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Maintains Senior Executive’s schedule and calendar:
- Arranges meetings, appointments, and travel; controls calendar by proactively managing executives’ schedules.
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Screens and prioritizes requests for executive’s time
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Takes meeting minutes at executive staff meetings and independently follows-up on assigned action items
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Coordinates complex and often sensitive activities among various parties; maintains total confidentiality
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Manages telephone, written correspondence, and personal contact with the Executive by maintaining current awareness of priorities and personal preferences:
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Prioritizes items for personal review and response
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Reviews, extracts and summarizes lengthy correspondence and documents
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Responds to mail and personal contacts on own initiative (within guidelines established by the Senior Executive). Initiates, prepares and distributes a variety of internal correspondence.
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Maintains records to ensure timely action or follow-up
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Receives, screens and directs incoming calls, visitors, mail and email
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Participates in the planning, scheduling and conducting of off-site executive-level meetings
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Participates in the development, enhancement and final editing of presentations
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Ensures the effective functioning of the Office:
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Establishes and maintains uniform procedures (correspondence, information flow)
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Authorizes expenses and invoices and manages executive accounts as directed. Assembles and completes expense reports and other administrative assignments
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Contributes to the organization’s success by providing efficient, high quality customer service, to all internal and external constituents
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Participates in the development and implementation of secretarial standards, policies and practices for Eversource
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Works collaboratively and develops strong working partnerships with other Operating Company presidents’ Executive assistants
- Technical Knowledge/Skill/Education/Licenses/Certifications:
Technical Knowledge/Skills:
- Demonstrates a record of high-performance standards and strong organizational skills
- Excellent interpersonal and oral and verbal communication skills
- Ability to work independently
- Ability to manage multiple priorities, maintain confidentiality, and operate with poise and
- Demonstrated expertise with Microsoft Programs (Outlook, PowerPoint, Excel, Word, etc.)
Education/ Experience:
- High School Diploma with advanced business school/secretarial training or equivalent
- Associate degree preferred
Experience:
- Minimum of seven (7) years demonstrated executive secretarial experience or equivalent.
Licenses & Certifications:
- Certification in secretarial science preferred
Working Conditions:
- Must be available to work emergency restoration assignment as required.
- Must be available to travel between MA/CT/NH as necessary.
Compensation and Benefits:
Eversource offers a competitive total rewards program. Check out our careers site for an overview of our benefits programs. Salary is commensurate with your experience. This position is eligible for a potential incentive. The annual salary range for this position is:
$80,550.00-$89,500.00
Worker Type:
Regular
Number of Openings:
1
Emergency Response:
Responding to emergency situations to meet customers’ needs is part of every employee’s role. If employed, you will be given an Emergency Restoration assignment. This means you may be called to assist during an emergency outside of your normal responsibilities, work hours and location.
EEO Statement:
Eversource Energy is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, sex, sexual orientation, gender identity, national origin, religion, disability status, or protected veteran status.
VEVRRA Federal Contractor
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