Executive Assistant to Academic Affairs and the Deans

Executive Assistant to Academic Affairs and the Deans 

The Boston Architectural College (BAC) offers excellence in design education emerging from practice and accessible to diverse communities. It’s an exciting time to join the BAC as we reimagine day-to-day operations that can scale with our strategic plan.   

In this position you will support and maximize the work of Academic Affairs and the Deans of the Schools (School of Architecture; School of Design Studies; School of Landscape Architecture; and School of Interior Architecture). We are looking for a skilled Executive Assistant with experience in higher education, and a self-starter who can contribute to productivity at all levels, from day-to-day operations to more complex organizational projects.   

What You Will Do   

• Act as Executive Assistant to the Provost/Vice President of Academic Affairs 

• Provide supplemental administrative support to Academic Deans  

• Ensure that meetings run on time with prep material delivered in advance   

• Enable remote decision-making and growth of programs   

• Keep projects on track   

• Filter distractions  

• Optimize travel schedules  

• Triage and draft replies to emails   

• Manage information flow   

• Deal with basic financial management   

• Attend meetings and follow up on action items    

• Read complex settings   

• Respond to subtle cues and react with situational appropriateness   

• Troubleshoot with AA colleagues and academic leadership   

Recurring Projects on Which You Will Be Working   

• Syllabi and course review   

• Zoom hosting and licensing   

• Student evaluations (5 X year)   

• Room scheduling and planning of academic spaces   

• Substantial support for annual events for which Academic Affairs is responsible, including: Graduation Exhibition, Academic Honors and Awards, and the Intensives   

• Administrative support for special projects, including grants   

• Support for Onsite Thesis and Portfolio Review    

• Administrative coordination and face-to-face support for the Office of Academic Affairs   

• Qualifications   

• Willingness to assume new responsibilities   

• Proactive in looking for ways to improve own skills and success of the College    

Salary Range: $51,000 - $58,000 depending on experience