Executive Assistant, Client Operations

Job Description Summary

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and the drive to deliver impactful solutions to our clients and investing partners.  As our global firm grows, we continue to add talented individuals who seek a collaborative, open-door culture that values diversity and innovative thinking. 

In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences. 

We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences maximizes the potential of both the individual and the firm

HarbourVest is an equal opportunity employer.

We are looking for an Executive Assistant to join our Client Operations team. This position will report to the VP, Operational Excellence, and provide support to two Client Operations Team Managing Directors (HarbourVest’s Treasurer and HarbourVest’s Head of Investment Accounting) along with three members of the Client Operations Leadership team. The individual in this role will work in close collaboration with the executive assistant to the firm’s Head of Client Operations.

This position will be a hybrid work arrangement. You will receive 18 remote workdays per quarter to use at your discretion, subject to manager approval. For example, you may choose to work in the office 4 days per week and take one remote day weekly (typically 13 weeks per quarter), leaving 5 additional remote days to be used as needed.

The ideal candidate is someone who is: 

• Highly organized and able to prioritize effectively in a fast-paced environment

• A motivated individual who shows sharp attention to detail and consistent follow-through

• Skilled at building and maintaining strong working relationships.

• Discreet and professional in handling confidential information.

• Committed to excellence and continuous improvement

What you will do: 

• Manage Outlook calendars, schedule meetings, and resolve scheduling issues across multiple geographies and time zones

• Coordinate travel arrangements (domestic & international) including flights and hotels; troubleshooting if unexpected changes arise

• Consolidate and submit expense reports as requested

• Assist in coordination and creation of presentation materials

• Support logistics for meetings, offsites, teambuilding, etc.)

• Provide general administrative support to ensure smooth daily operations.

What you bring: 

• Ability to work independently and as part of a team

• Thorough knowledge of Microsoft Office Suite and proficiency in PowerPoint and Outlook; experience with Concur a plus

• Strong focus on detail; resourcefulness and adaptability

• Strong organizational and problem-solving skills, with the ability to handle tasks efficiently and accurately

• Sound judgment and professionalism when interacting with all levels of the organization

• Excellent written and verbal communication skills

• Familiarity with financial/investment terms and concepts a plus but not required

Education Preferred

• Associate’s degree

Experience

• 5-8 Years’ experience in similar capacity preferred

#LI-Hybrid

Salary Range

This USD base salary range represents only one component of total compensation for this role and is provided in accordance with local requirements. This role is eligible for a discretionary annual bonus, which is determined based on individual and overall firm performance. In addition to salary and bonus, total compensation may include eligibility for long-term reward programs and a comprehensive total rewards package that may include retirement, health, insurance, paid time off, and wellness programs. Our total rewards offerings are influenced by several business factors, and eligibility for certain components will vary by position and geography. Please note the posted ranges do not apply outside the U.S. and should not be converted to other currencies as a proxy for compensation in other countries.

This position is non-exempt and therefore eligible for the payment of overtime.