Executive Administrator

Bamboo Health is the leader in Real-Time Care Intelligence™ solutions aimed at improving lives for everyone experiencing physical and behavioral health challenges. We are driven by our mission to empower clients to deliver seamless, high-quality and cost-effective care during pivotal moments to improve health outcomes. From coast to coast, Bamboo Health partners with all major retail pharmacy chains, 52 states and territories, 100% of the top 10 best hospitals and more than half of the country’s largest health plans to improve more than 1 billion patient encounters annually. Join us in improving lives during pivotal care moments! 

Summary:

The Executive Administrator provides high-level administrative support to Bamboo Health’s executive team and coordinates client scheduling for the commercial organization. This role requires exceptional organizational skills, strong communication, and the ability to manage multiple priorities in a fast-paced environment. The Executive Administrator enables the executives and commercial team to operate seamlessly by anticipating needs, managing schedules, and fostering professional client interactions.

What You’ll Do:

• Provide proactive administrative and logistical support to assigned executives, including calendar management, travel coordination, and meeting preparation.
• Serve as a scheduling point of contact for the commercial team, managing client meetings, internal planning sessions, and cross-functional coordination.
• Anticipate scheduling conflicts and independently resolve them, ensuring seamless alignment across leaders and client engagements.
• Prepare and edit correspondence, reports, and presentation materials with attention to accuracy and professionalism.
• Manage sensitive and confidential information with the highest level of discretion.
• Coordinate executive team meetings, track follow-up actions, and ensure completion of commitments.
• Collaborate with the Lead Executive Administrator and broader administrative team to standardize processes and maintain consistent executive support across the organization.
• Support internal and external event logistics as needed, including client visits, team meetings, and leadership offsites.
• Build strong working relationships with internal leaders, clients, and partners to ensure effective communication and alignment.
• Identify and implement opportunities to enhance workflows through AI or automation tools (e.g., document summarization, task routing, or data parsing) to increase efficiency and accuracy.

What You Need:

• 5+ years of administrative experience supporting senior executives in a fast-paced, dynamic environment.
• Bachelor’s degree preferred or equivalent combination of education and experience.
• Proven experience managing executive-level scheduling and high-volume coordination, preferably within a commercial or client-facing organization.
• Exceptional organization, time management, and attention to detail.
• Strong written and verbal communication skills.
• Ability to exercise sound judgment and handle confidential information with discretion.
• High proficiency with Microsoft Office Suite and scheduling tools (e.g., Outlook, Teams, Salesforce, or similar).
• Demonstrated ability to anticipate needs, adapt quickly to change, and manage competing priorities.
• Comfort using or learning AI-supported tools (e.g., ChatGPT, CoPilot, or role-specific tools) to improve daily workflows.
• Strong analytical and problem-solving skills, with sound judgment and creativity in designing solutions.
• Strong analytical and problem-solving skills, with the creativity to design practical solutions.
• Proven ability to thrive in a fast-paced, high-growth environment and maintain focus in a remote-first setting.

What You Get:

• Join one of the most innovative healthcare technology companies in the country.
• Have the autonomy to build something with an enthusiastically supportive team.
• Learn from working at the highest levels and on the most strategic priorities of the company, including from world class investors and advisors.
• Receive competitive compensation including health, dental, vision and other benefits.

Belonging at Bamboo

We Care. #BambooHealthValuesCare

Every human being has the right to the best possible healthcare. Our Real-Time Care Intelligence™ solutions enable healthcare professionals to see and treat every individual as a whole person by providing the right information, at the right time – regardless of physical, behavioral or social barriers.  

We’re a great place to work because we care. We continually seek to learn about our differences and ensure the unique perspectives and contributions of all employees are welcome, valued and celebrated.  

Our commitment to making a positive impact starts by recognizing and leveraging our differences, building inclusive teams and cultivating a sense of belonging.

Bamboo Health is proud to provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Bamboo Health GDPR/RODO

To protect our applicants from fraudulent recruitment activity, we recommend that all applicants verify the validity of an interview and hiring process by visiting our website www.bamboohealth.com. All valid job postings will be listed on our careers page. Bamboo Health does not conduct interviews via text and will not request sensitive information such as banking details during the application process.