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Executive Administrator (EA) - Boston Seaport - Hybrid - 3 days onsite
Nasuni is a profitable, growing SaaS data infrastructure company reinventing enterprise file storage and data management in an AI-driven world. As we continue to scale , we are seeking an experienced and highly organized Executive Administrator / Executive Assistant to support senior leaders in a fast-paced, dynamic environment. This role is both strategic and operational, designed for a proactive, detail-oriented professional who can manage competing priorities, drive efficiency, and serve as a trusted partner to executive leadership.
As the Executive Assistant, you will…
- Proactively manage and prioritize complex, high-volume calendars for multiple senior leaders, ensuring schedules align with business priorities.
- Coordinate domestic and international travel, including detailed itineraries and last-minute changes, using Concur.
- Attend leadership meetings, take notes, track action items, and proactively follow up to keep initiatives on track.
- Act as a time manager and strategic partner to executives, helping them stay organized, focused, and prepared.
- Create and design presentations for executives.
- Plan and support internal events, including team offsites, QBRs, and customer meetings, managing logistics such as venue selection, catering, travel, agendas, and materials.
- Partner closely with other Executive Administrators and cross-functional teams to align schedules, priorities, and company-wide initiatives.
- Manage budgets, POs, and expense reports, using tools like Teampay, Brex, and Concur, ensuring timely, accurate submissions and reconciliation.
- Contribute to general office operations support and a collaborative, high-performing work environment.
Required skills + experience we look for are...
- Minimum of 3 years of executive-level assistant experience, preferably in the tech or SaaS industry.
- Demonstrated ability to pivot quickly, stay organized under pressure, and thrive in a fast-paced, constantly evolving environment.
- Experience managing heavy, complex calendaring for multiple senior leaders.
- Moderate experience with Concur or other travel management platforms.
- Proven ability to initiate and manage POs, budgets, and expenses using finance applications like Teampay and Brex.
- Exceptional organizational, time management, and multitasking skills.
- Strong attention to detail, proactive problem-solving ability, and excellent written and verbal communication skills.
It’s an added bonus if you have...
- Experience with travel platforms like Concur.
- Familiarity in a tech or Saas environments.
- Moderate experience with event planning.
Why work at Nasuni?
As part of our commitment to your well-being, we are pleased to offer comprehensive benefits packages to employees across the US. Benefits packages generally include:
- Best in class employee onboarding and training
- “Take What You Need” paid time off policy
- Comprehensive health, dental and vision plans
- Company-paid life and disability insurance
- 401(k) and Roth IRA retirement plan
- Generous employee referral bonuses
- Flexible remote work policy
- 10 paid holidays
- Wide array of wellbeing offerings
- Pre-tax savings accounts with company contributions
- An Employee Assistance Program to help deal with life’s difficulties and stressors
- Great team culture and social activities
- Collaborative workspaces
- Free on-site fitness centers and stocked kitchens in select office locations
- Professional development resources
To all recruitment agencies: Nasuni does not accept agency resumes. Please do not forward resumes to our job boards, Nasuni employees, or any other company location. Nasuni is not responsible for any fees related to unsolicited resumes.
Nasuni is an equal opportunity employer. The equal employment opportunity policy at Nasuni protects employees and job applicants from discrimination on the bases of race. religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.
This privacy notice relates to information collected (whether online or offline) by Nasuni Corporation and our corporate affiliates (collectively, “Nasuni”) from or about you in your capacity as a Nasuni employee, independent contractor/service provider or as an applicant for an employment or contractor relationship with Nasuni.
Nasuni Boston, Massachusetts, USA Office
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