Executive Administrative Assistant

This is a remote position.

Executive Administrative Assistant

Company: TeamFicient

Location: Remote

Employment Type: Full-Time

Salary Range: TBD

Work Schedule:

• Time Range: Between 7 AM and 7 PM CST
  

• Working Hours: 9 hours per day (8 working hours + 1-hour break)
  

• Days Off: TBD (2 days per week)
  

Why Join Us?

At Teamficient, our team spans multiple countries and regions, and we stay connected by operating within EST, CST, and PST time zones.

• Work Without Borders: Collaborate daily with experts from around the world. You’ll gain international exposure and experience that goes far beyond your local market.
  

• Built for Remote: Our setup isn't a "work from home" experiment; it’s a fully remote culture designed for autonomy, flexibility, and trust.
  

• Diverse Perspectives: You’ll be part of a multicultural team where different backgrounds are our greatest strength.
  

• Grow Globally: Expand your career on a global stage, learning how business works across different cultures and continents.
  

About the Role

We're looking for a sharp, highly organized Executive Administrative Assistant to work directly with our CEO. You'll be the person who keeps everything moving, managing the calendar, tracking action items, coordinating with internal teams and outsourced providers, and making sure nothing gets missed. This isn't basic admin work. We need someone who thinks ahead, follows through, and takes full ownership of keeping the CEO organized and focused on what matters most.

Core Responsibilities

Calendar and Schedule Management

• Manage the CEO's calendar, agenda, and daily priorities
  

• Schedule and coordinate internal and external meetings
  

• Prepare daily and weekly agendas to keep the CEO on track
  

• Assist with personal scheduling and travel planning as needed
  

Follow-Up and Accountability

• Track action items and follow up with internal team members to ensure tasks are completed
  

• Coordinate with outsourced service providers on ongoing deliverables
  

• Follow up with external vendors and escalate issues when needed
  

KPI and Reporting Support

• Help ensure KPIs, goals, and processes are being monitored and followed
  

• Maintain trackers, dashboards, and reports for CEO review
  

• Organize and prepare information and documents ahead of reviews and meetings
  

Coordination and Communications

• Serve as a point of contact between the CEO, leadership team, and external service providers
  

• Manage communications on behalf of the CEO with professionalism and discretion
  

• Keep all parties aligned on priorities, deadlines, and next steps
  

Candidate Qualifications

Must-Haves

• 3+ years of experience supporting C-level executives or business owners
  

• Strong organization and time management skills
  

• Excellent follow-up and attention to detail, you don't let things fall through the cracks
  

• Clear written and verbal communication in English
  

• Comfortable working with KPIs, trackers, and basic reporting
  

• High level of discretion and confidentiality
  

Good to Haves

• Experience with Microsoft 365 or Teams
  

• Familiarity with project management tools (Asana, ClickUp, Monday, or similar)
  

• Comfortable building or maintaining spreadsheets and dashboards