Document Control Coordinator

Overview:

Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com.

Job Description Summary:

The Document Control Coordinator is responsible for assisting in the day-to-day operations of the Document Control team, to include, maintaining the classified accountability system, ensuring proper markings are applied, issuing receipts, dispatching and dispositioning classified material in accordance with the standards and regulations outlined in the 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM) and Draper Policy and Procedures Manual. Ensure data integrity within the accountability systems and provide security education and awareness training to ensure personnel are properly educated on the proper method of marking, handling, generating, storing and transmitting classified materials.

Job Description:

Duties/Responsibilities

• Assist in the day-to-day operations of Draper's document control function, provide guidance and implement changes as necessary.

• Ensure day-to-day accuracy of the classified accountability system by properly tracking, receipting, dispatching and disposition all classified material.

• Support all classified material by means of; preparing, marking, transferring ownership (internal and external), destroying, reproducing, couriering, inventorying, recording and filing all transactions.

• Prepare and review incoming and outgoing classified documents and media to confirm efficient processing while ensuring accuracy.

• Assist in creating, documenting and implementing Standard Operating Procedures for all Draper's Document Control responsibilities.

• Assist with reviewing existing processes to enable the operation to modernize and utilize technological efficiencies.

• Review audits, assist with documenting any findings and provide detailed results to Security management in a timely manner.

• Manage and destroy classified materials using disintegrating, degaussing equipment and maintain associate destruction records.

• Provide assistance, when needed, to the Industrial Security and Mail Services functional areas.

• Remain current on all DoD policies and procedures by successfully completing online courses and other training sessions.

Skills/Abilities

• Knowledge of the 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM).

• Accuracy with a strong attention to detail.

• Strong oral and written communication skills as well as good organization.

• Ability to multi-task and work well diverse teams of individuals.

• Proficiency with marking and protecting classified material.

• Service oriented with the ability to work under pressure.

• Self-starter and work well with all levels of management and staff.

• Proficiency in business and government software applications such as MS Office, SIMS, and NISS.

Education
High school degree or equivalent
Experience

Requires 1 – 3 years of security related experience.

Additional Job Description:

Applicants selected for this position will be required to obtain and maintain a government security clearance.

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Job Location - City:

Cambridge

Job Location - State:

Massachusetts

Job Location - Postal Code:

02139-3563

The US base salary range for this full-time position is

$28.00 - $47.60

Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Union ranges will be in compliance with the collective bargaining agreement's approved rates by location and role. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.  Please note that the compensation details listed in US role postings reflect the base salary only, and does not include bonuses or benefits.

Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities. If this specific job opportunity and the chance to work at a nationally renowned R&D innovation company appeals to you, apply now www.draper.com/careers.

Draper is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, or genetic information. Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact [email protected].