Director, Global Equity Administration

HighLevel is an AI powered, all-in-one white-label sales & marketing platform that empowers agencies, entrepreneurs, and businesses to elevate their digital presence and drive growth. We are proud to support a global and growing community of over 2 million businesses, comprised of agencies, consultants, and businesses of all sizes and industries. HighLevel empowers users  with all the tools needed to capture, nurture, and close new leads into repeat customers. As of mid 2025, HighLevel processes over 4 billion API hits and handles more than 2.5 billion message events every day. Our platform manages over 470 terabytes of data distributed across five databases, operates with a network of over 250 microservices, and supports over 1 million hostnames.

With over 1,500 team members across 15+ countries, we operate in a global, remote-first environment. We are building more than software; we are building a global community rooted in creativity, collaboration, and impact. We take pride in cultivating a culture where innovation thrives, ideas are celebrated, and people come first, no matter where they call home.

As of mid 2025, our platform powers over 1.5 billion messages, helps generate over 200 million leads, and facilitates over 20 million conversations for the more than 2 million businesses we serve each month. Behind those numbers are real people growing their companies, connecting with customers, and making their mark - and we get to help make that happen.

The Director, Global Equity Administration, will lead and scale our global equity programs as the company transitions from a legacy equity platform to a modern, enterprise-level solution. This role is ideal for a detail-oriented and technically skilled professional with deep experience in enterprise level equity administration, SEC reporting, and complex equity awards.  The successful candidate will oversee all aspects of our equity plan operations, ensuring accuracy, compliance, and a first-class experience for participants. This position partners closely with Finance and Accounting, Legal, HR, Payroll and external partners to manage the end-to-end lifecycle of equity awards and related disclosures.

- Lead the migration from the current equity platform to an enterprise-grade equity management system (e.g., Shareworks, E*TRADE, etc.).

-Oversee all day-to-day operations of the company’s equity programs, including grants, exercises, releases, cancellations, and modifications.

-Ensure accurate maintenance of the equity database and cap table, including reconciliation with the general ledger and payroll systems.

- Partner with Finance and Accounting teams to support both the accounting for stock-based compensation and the forecasting of future stock-based compensation.

- Manage accounting for equity modifications, repricings, and other complex transactions.

- Support quarterly and annual financial close processes, including reconciliations and audit deliverables related to equity awards.

- Contribute to SEC filings (10-K, 10-Q, Proxy/CD&A, S-8, etc.) or external filings by preparing equity-related disclosures and share activity schedules.

- Maintain compliance with SEC, IRS and other relevant regulations (Section 16, Rule 144, etc.).

- Support Board of Directors and Compensation Committee reporting, including grant approvals and equity plan management.

- Develop and enforce best practices and internal controls around all equity processes.

- Partner with Finance, Legal, HR and external advisors to ensure alignment across compensation strategy, employee communications, and equity plan design.

- Serve as a subject matter expert for employees and executives on equity-related matters.

- Provide insights and recommendations to improve process efficiency, data integrity, and compliance.

- 12 yrs + years of progressive experience in equity administration, with at least 10 years in a public company setting.

- Bachelor’s Degree and Certified Equity Professional (CEP) Level 3 designation required.

- Experience supporting SEC reporting and proxy disclosures (CD&A, executive compensation tables, etc.).

- Proven experience leading an equity platform migration or system implementation.

- Strong understanding of equity award lifecycle management.

- Exceptional attention to detail and a commitment to accuracy and compliance.

- Familiarity with Payroll systems and HRIS integrations preferred.

- Excellent communication, interpersonal, and strategic thinking skills.

The company is an Equal Opportunity Employer. As an employer subject to affirmative action regulations, we invite you to voluntarily provide the following demographic information. This information is used solely for compliance with government recordkeeping, reporting, and other legal requirements. Providing this information is voluntary and refusal to do so will not affect your application status. This data will be kept separate from your application and will not be used in the hiring decision.

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