Corporate Business Operations Administrator

Re:Build Manufacturing is a growing family of industrial and engineering businesses combining enabling technologies, operational superiority, and strategic M&A to build America’s next generation industrial company. At Re:Build we deploy deep expertise in engineering, operations management, and technology to supercharge the performance of our member companies. We leverage deep professional expertise and a candid, principled operating culture to drive differentiated outcomes. Ours is a fast-paced environment where individuals can stretch and be challenged to pursue their fullest potential.

Re:Build was founded to pioneer a profitable model for the revitalization of US manufacturing. We’ve assembled a powerful set of complimentary capabilities and lines of business that enable us to pursue a wide range of end markets. Our acquired businesses are grounded in build-to-print and by-the-hour engineering and design services, and we’re leveraging their combined expertise to migrate to increasingly sophisticated program development and production, as well as the generation of our own products. Our unique set of capabilities lend themselves to highly complex systems and products, and we offer customers a range of services including product and systems design, automation, fabrication, assembly, and large volume contract manufacturing. Our customers span a wide array of industries including aerospace, defense, mobility, healthcare, pharma, biotech, clean tech, chemicals, energy, lifestyle, food production, and industrial equipment.

We are seeking a meticulous and organized Business Administrator to support our Finance team. This role will be responsible for a wide range of administrative tasks, including managing insurance renewals, assisting with audits, coordinating census data, handling lease matters, and addressing general business needs. The ideal candidate will be proactive, possess strong problem-solving skills, and consistently notice and address details.

a) Insurance Management:

• Coordinate with insurance brokers to ensure timely renewal of policies.
• Complete Renewal applications working with all member companies to ensure accurate information.
• Maintain accurate records of insurance coverage for all our entities.
• Assist with risk assessments and insurance audits.
• Serve as the primary point of contact for member company insurance inquiries, including coverage questions, certificate of insurance requests, and policy-related matters.
• Lead a strategic assessment of the organization's insurance portfolio to ensure alignment with long-term growth strategies, optimize coverage levels, and achieve competitive pricing.

b) Census Coordination:

• Run the annual census process, including data collection and submission for all member companies.
• Ensure compliance with census regulations and deadlines.

c) Facilities Administration:

• Maintain accurate records of lease agreements, including terms, conditions, and renewal dates.
• Monitor lease expirations and proactively address renewal or termination needs.
• Track member company facility requirements and collaborate with landlords to negotiate lease expansions, modifications, and terms that support organizational needs.
• Partner with member company sites to resolve facility-related issues.

d) Investor & Employee Incentives Related

• Coordinate periodic communications with investors
• Manage investor portal administration, maintain current contact databases, process securities issuance, coordinate secondary offering transactions or unit assignments, and generate investor reporting.
• Assist with year-end reporting / K-1 postings
• Coordinate administration of the Employee Long Term Incentive Program from initiation through option issuance, partnering with Human Resources and Finance to ensure accurate execution.

e) Certification Support:

• Create and maintain a database of relevant business information needed for compliance certifications, including coordination with member companies to obtain site-specific information
• Complete compliance certifications and customs forms
• Coordinate signature of certifications and related legal documents
• Collaborate with IT to automate manual email-based form processes, improving operational efficiency, user experience, and data retention.

f) General Business Support:

• Provide administrative support to the Finance team, including filing, data entry, and report generation.
• Assist with special projects and ad-hoc requests as needed.
• Collaborate with legal team on corporate governance maintenance and contract administration including NDA and agreement processing via Ironclad.
• Redesign and implement Finance SharePoint filing system architecture to optimize document retrieval and organizational efficiency.
• Maintain Finance team policies within the corporate policy repository, including publication of new policies, formatting to standard templates, and periodic policy reviews and updates.

• Bachelor's degree in Business Administration, Finance, or a related field, or equivalent experience preferred.
• Minimum of 4-5 years of professional experience in an administrative or finance role.
• Experience with insurance, audit, or lease administration is a plus.

The BIG payoff

We are a company who is going to make a difference in the industries and the communities in which we choose to operate.

Every employee of Re:Build will share ownership in the company and will share in the financial rewards of the success we achieve together, at all levels of the company!

We want to work with people that reflect the communities in which we operate

Re:Build Manufacturing is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure and life experiences. Or for any other reason.

Re:Build is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [email protected] or you may call us at 617.909.6275.