Coordinator, Talent & Programming

Job Title

Job Description

About The Position | Major goals and objectives and location requirements

This role supports the Associate Director, Talent & Programming in the planning and execution of programming, talent management and seminar logistics for the Food & Wine Classic in Aspen and the Food & Wine Classic in Charleston, while also supporting additional event initiatives across the events marketing team as needed.

The coordinator manages the detailed logistics that bring world-class Food & Wine Classic programming to life - from travel and accommodations for chefs and beverage experts to overseeing the behind-the-scenes planning of cooking demonstrations and beverage seminars. Working closely with internal teams and external partners to ensure programming is executed seamlessly.

The ideal candidate is highly organized, thrives in a fast-paced environment, enjoys managing multiple moving pieces simultaneously, and has a passion for hospitality, food & beverage, and live events.

Hybrid 3x a week- (New York) 

In-office Expectations: This position is hybrid in-office, with the ability to work remotely for up to 2 days per week.

About The Team | The Team and/or Brand.

The Event Marketing team produces premier culinary and lifestyle experiences, including the Food & Wine Classic in Aspen, the Food & Wine Classic in Charleston, Food & Wine Best New Chefs, and other premium experiences across the food, drink, and lifestyle categories. 

We are a small, collaborative, and highly effective team that works closely together to deliver best-in-class experiences.

About The Positions Contributions:

Weight % Accountabilities, Actions and Expected Measurable Results

• 25%:  Coordinate talent logistics, including travel, accommodations, transportation, itineraries, weekend schedules, and on-site hospitality

• 25%:  Manage logistics for cooking demonstrations, beverage seminars, and event programming, coordinating operational details from planning through on-site execution

• 20%:  Serve as primary point of contact for talent, talent representatives, and external partners, providing clear communication and timely follow-through throughout the planning process

• 15%:  Partner cross-functionally with the broader event marketing team to support planning and on-site execution across event projects

• 15%:  Support the event marketing team with contracts, budgets, research, project tracking, records, and databases

The Role’s Minimum Qualifications and Job Requirements:

Education:

• Bachelor's degree in Hospitality, Event Management, Marketing, Communications, or a related field, or equivalent professional experience.

Experience:

• 1-2 years of experience in events 

• Experience in hospitality, food & beverage, or premium events is preferred

• Experience coordinating multiple stakeholders or supporting talent management is a plus

Specific Knowledge, Skills, Certifications and Abilities:

• Strong project management skills with exceptional follow-through and accountability

• Excellent organizational skills and attention to detail

• Ability to manage multiple priorities, deadlines, and projects simultaneously

• Excellent written and verbal communication skills, with confidence interacting with high-profile talent and external partners

• Comfortable managing detailed logistics, spreadsheets, databases, and project trackers

• Proactive problem solver who remains calm and adaptable in a fast-paced environment

• Ability to work independently while contributing to a collaborative team

• Flexibility to work evenings, weekends, and travel as needed

This role could be a great fit if you:

• Have a passion for hospitality, food & beverage, restaurant, wines, spirits, and culinary culture

• Enjoy working behind the scenes to create exceptional guest experiences

• Thrive on coordinating complex logistics and managing multiple moving pieces

• Are excited by the opportunity to work with renowned chefs, beverage experts, and leading hospitality brands

• Naturally follow up, stay ahead of deadlines, and have exceptional attention to detail

• Enjoy rolling up your sleeves and being part of a collaborative, hands-on team

% Travel Required (Approximate): 15%

It is the policy of People Inc. to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Company will provide reasonable accommodations for qualified individuals with disabilities. Accommodation requests can be made by emailing [email protected].

The Company participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: https://www.e-verify.gov/employees

Pay Range

The pay range above represents the anticipated low and high end of the pay range for this position and may change in the future. Actual pay may vary and may be above or below the range based on various factors including but not limited to work location, experience, and performance. The range listed is just one component of People Inc's total compensation package for employees. Other compensation may include annual bonuses, and short- and long-term incentives. In addition, People Inc. provides to employees (and their eligible family members) a variety of benefits, including medical, dental, vision, prescription drug coverage, unlimited paid time off (PTO), adoption or surrogate assistance, donation matching, tuition reimbursement, basic life insurance, basic accidental death & dismemberment, supplemental life insurance, supplemental accident insurance, commuter benefits, short term and long term disability, health savings and flexible spending accounts, family care benefits, a generous 401K savings plan with a company match program, 10-12 paid holidays annually, and generous paid parental leave (birthing and non-birthing parents), all of which may vary depending on the specific nature of your employment with People Inc. and your work location. We also offer voluntary benefits such as pet insurance, accident, critical and hospital indemnity health insurance coverage, life and disability insurance.