Contract Administrator

​Heidrick & Struggles (Nasdaq: HSII) is the world’s foremost advisor on executive leadership, driving superior client performance through premier human capital leadership advisory services. For more than 70 years, we’ve delivered value for our clients by leveraging unrivaled expertise to help organizations discover and enable outstanding leaders and teams. Learn more at www.heidrick.com

Job Description:

Contract Adminstrator

Chicago/Tampa

Manager, Contract Administration

Responsibilities

Specifically, responsibilities will include:

• Review of contracts submitted into the terms & conditions process within Salesforce for completeness and compliance with corporate guidelines. Determining and identifying revenue recognition and sales tax/VAT issues.
• Confirming contracts in Salesforce and separate PeopleSoft Financial System.
• Process post-confirmation amendments.
• Manage issue resolution with the client-facing teams providing real-time problem solving and hands-on assistance.
• Review and process status change requests for completeness and compliance with corporate guidelines.
• Work to continually communicate policies, processes and systems required for effective and efficient contract approval, including one-on-one discussions with client-facing team.

• Work with other internal corporate teams and external auditors as required.

Qualifications & Experience

• Background in contract review/administration or clerical financial role, including billing, accounts payable or accounts receivable.

Personal Characteristics

• Intelligent, practical, organized and detail-oriented.
• Excellent communicator – both verbal and written
• Proactive, energetic and self-motivated and possessing a strong work ethic.
• A team player – equally effective as a team leader or team member. Always willing to assist others.

Behavioral Competencies

Analytical skills:

•     Detail-focused
•     Strong organizational skills
•     Strong numeracy skills
•     Strong contract interpretation skills

Communication skills:

• Excellent interpersonal communication skills both verbal and written
• Strong presentation skills
• Fluent in English, other languages an advantage.

Creative Thinking:

• Sets a personal example of seeking out new and better ways of doing things
• Stays open to new ideas and approaches
• Generates new ideas

Self-confidence and determination:

• Demonstrates self-confidence; resilient
• Demonstrates a focus on results; resourceful, tenacious

Relationship building:

• Takes the time to maintain relationships and create new ones

Best practice perspective:

• Seeks to adopt best practices to increase effectiveness
• Possesses strong personal commitment to quality standards and meeting quality expectations
• Gives constructive feedback and recommends suggestions for improvement, where appropriate
• Multitasks effectively and efficiently

Pay Range Guidelines for this Position:

The salary range for this position is 52000 USD to 58000 USD. Compensation is based on several factors including but not limited to education, work experience and skills. In addition to your salary, Heidrick & Struggles offers discretionary bonuses (subject to eligibility requirements) and a comprehensive benefits package including: medical, dental, vision, disability leave, parental leave, paid time off and 401k contribution (all benefits are subject to eligibility requirements). Note: we have a location based compensation structure; there may be a different range for candidates in other locations.

Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.

Qualified consultants with arrest or conviction records will be considered for this opportunity in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Heidrick & Struggles is committed to providing reasonable accommodations and/or adjustments during our recruitment process. If you are selected for an interview and require an accommodation and/or adjustment, please inform your Talent Acquisition professional.