United Automobile Insurance
Bodily Injury - Legal Assistant - Houston, TX Remote
Be an Early Applicant
The Legal Assistant supports attorneys by managing communications, organizing calendars, preparing documents, and ensuring compliance with court requirements.
COMPANY OVERVIEW:
Founded in 1989, United Automobile Insurance Company is an innovative and established organization looking for a Legal Assistant to join our team. Family-owned, UAIC, is one of the largest privately held property and casualty insurance companies in the United States. The key to our growth and success is a commitment to providing quality service to our agents and customers, by providing disciplined underwriting, and strategic claims handling. Our ongoing efforts to invest substantial resources in personnel and technology are the foundation of our promise of assuring maximum efficiency and specialized operations in the industry. We are proud that our independent agents and customers have recognized our dedication by making UAIC the market leader in every state where we conduct business.
SCOPE:
The legal assistant plays a pivotal role in supporting attorneys and legal proceedings within UAIC. This position involves a diverse range of responsibilities, including email management, calendar coordination, document preparation, and communication with external parties such as opposing counsel, court personnel, and clients. As a legal secretary for our House Counsel department, you will ensure the smooth functioning of legal operations by meticulously managing deadlines, organizing case materials, and facilitating efficient communication between internal and external parties. This position offers a remote work arrangement, allowing the ideal candidate to work from their preferred location within the Houston, Texas area.
DUTIES:
EDUCATION:
SKILLS & EXPERIENCE:
BENEFITS:
Please note that the salary range listed is an estimate provided by the job board and might not align with accurate information. The actual salary for this position may vary based on experience and qualifications. Candidates are encouraged to discuss compensation during the interview process.
UAIC participates in the E-Verify program to confirm the employment eligibility of all newly hired employees. For more information about E-Verify, please visit https://www.e-verify.gov/.
UAIC is an Equal Opportunity Employer and is committed to the principle of equal employment opportunity for all employees. All employment decisions at UAIC are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.
Founded in 1989, United Automobile Insurance Company is an innovative and established organization looking for a Legal Assistant to join our team. Family-owned, UAIC, is one of the largest privately held property and casualty insurance companies in the United States. The key to our growth and success is a commitment to providing quality service to our agents and customers, by providing disciplined underwriting, and strategic claims handling. Our ongoing efforts to invest substantial resources in personnel and technology are the foundation of our promise of assuring maximum efficiency and specialized operations in the industry. We are proud that our independent agents and customers have recognized our dedication by making UAIC the market leader in every state where we conduct business.
SCOPE:
The legal assistant plays a pivotal role in supporting attorneys and legal proceedings within UAIC. This position involves a diverse range of responsibilities, including email management, calendar coordination, document preparation, and communication with external parties such as opposing counsel, court personnel, and clients. As a legal secretary for our House Counsel department, you will ensure the smooth functioning of legal operations by meticulously managing deadlines, organizing case materials, and facilitating efficient communication between internal and external parties. This position offers a remote work arrangement, allowing the ideal candidate to work from their preferred location within the Houston, Texas area.
DUTIES:
- Check and respond to urgent emails daily, including HC Service Emails, Attorney's emails/requests, and OC's emails/requests.
- Maintain and organize attorneys' calendars on a daily basis.
- Ensure timely receipt of Notices of Hearings/Depositions for Plaintiff's events.
- Confirm hearings using CourtMap/CMS/JACs websites as per county-specific procedures.
- Manage Discovery/Sanctions Hearings and ensure compliance with Time Matters.
- Coordinate Plaintiff's and Defendant's Depositions, including serving notices and obtaining Zoom information from opposing counsel.
- Monitor court dockets for FWOP Hearings and take appropriate action based on case activity.
- Coordinate dismissals for settled/VD/Resolved cases based on court filings.
- Liaise with OC to file necessary dismissal documents, if any, and confirm hearings are cancelled.
- Confirm adjuster depositions in advance, ensuring receipt of Notices of Deposition.
- Facilitate communication between adjusters, attorneys, and court reporters.
- Review calendars the day before all scheduled events to ensure they will proceed as planned.
- Handle order submissions via Court Map/CMS websites upon approval.
- Merge and prepare various legal documents, including Notices of Hearings, Motions, and Agreed Orders.
- Manage e-filings, ensuring accuracy and completeness of documents.
- Handle scheduling of hearings, depositions, mediations, arbitrations, and trials based on court procedures and deadlines.
- Respond to OC's emails/requests promptly, scheduling hearings and coordinating events.
- Coordinate meetings between adjusters and attorneys for file discussions.
- Maintain thorough documentation in case management systems (TM) for all actions taken.
- Follow up on pending tasks, ensuring timely completion and compliance with court requirements.
EDUCATION:
- Bachelor's degree or equivalent experience in legal administration preferred.
SKILLS & EXPERIENCE:
- Minimum 1-2 years’ experience in an administrative role preferred.
- Proficient in MS Office suite.
- Familiarity with legal case management software (Time Matters, CourtMap, etc.) a plus.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize tasks effectively.
- Excellent communication and interpersonal skills.
BENEFITS:
- 401(k) Retirement Savings Plan with employer match.
- Comprehensive Medical, Prescription Drug, Vision, and Dental Insurance
- Paid Time Off, Holidays, and Leave programs.
- Flexible spending accounts
- Basic Life Insurance and Voluntary Life/ADD
- Voluntary Short Term and Long-Term Disability
Please note that the salary range listed is an estimate provided by the job board and might not align with accurate information. The actual salary for this position may vary based on experience and qualifications. Candidates are encouraged to discuss compensation during the interview process.
UAIC participates in the E-Verify program to confirm the employment eligibility of all newly hired employees. For more information about E-Verify, please visit https://www.e-verify.gov/.
UAIC is an Equal Opportunity Employer and is committed to the principle of equal employment opportunity for all employees. All employment decisions at UAIC are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.
Top Skills
Courtmap
MS Office
Time Matters
Similar Jobs
Energy
The Natural Gas Analyst drafts and negotiates contracts, maintains compliance, stays updated on industry trends, and supports legal and sales teams.
Top Skills:
Microsoft Office Suite
19 Days Ago
Easy Apply
Easy Apply
Artificial Intelligence • Hardware • Software • Quantum Computing
Lead corporate governance, securities transactions, and compliance at IonQ, ensuring adherence to regulatory requirements while managing cross-functional relationships and legal support for significant corporate activities.
AdTech • Artificial Intelligence • Cloud • Edtech • Enterprise Web • Productivity • Software
The Sr. Privacy Counsel will support product and engineering teams in privacy matters, ensuring compliance with global privacy laws and regulations, while collaborating with legal and business associates.
Top Skills:
Ccpa/CpraData Protection AgreementsGdprGlba
What you need to know about the Boston Tech Scene
Boston is a powerhouse for technology innovation thanks to world-class research universities like MIT and Harvard and a robust pipeline of venture capital investment. Host to the first telephone call and one of the first general-purpose computers ever put into use, Boston is now a hub for biotechnology, robotics and artificial intelligence — though it’s also home to several B2B software giants. So it’s no surprise that the city consistently ranks among the greatest startup ecosystems in the world.
Key Facts About Boston Tech
- Number of Tech Workers: 269,000; 9.4% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Thermo Fisher Scientific, Toast, Klaviyo, HubSpot, DraftKings
- Key Industries: Artificial intelligence, biotechnology, robotics, software, aerospace
- Funding Landscape: $15.7 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Summit Partners, Volition Capital, Bain Capital Ventures, MassVentures, Highland Capital Partners
- Research Centers and Universities: MIT, Harvard University, Boston College, Tufts University, Boston University, Northeastern University, Smithsonian Astrophysical Observatory, National Bureau of Economic Research, Broad Institute, Lowell Center for Space Science & Technology, National Emerging Infectious Diseases Laboratories
