Associate Director, Executive Administration - Office of the CEO

Position Summary

Provide high-level administrative and operational support to the CEO, CHRO and executive leadership team. Manage calendars, meetings, board-related logistics, travel, and key communications. Help keep executive priorities on track and improve day-to-day processes. Support a small Boston office location, as the Boston office manager.

Responsibilities 

- Manage complex calendars for the CEO, CHRO and, as needed, other executives; prioritize conflicting requests and communicate changes clearly. 

- Plan and support executive meetings (including weekly leadership team meetings): prepare agendas/materials, take notes, track action items, and follow up. 

- Coordinate board meetings and related events: scheduling, logistics, materials, and communication with internal and external attendees. 

- Arrange travel and speaking/event logistics; submit and track expense reports. 

- Draft, edit, and format executive communications, presentations, and other documents. 

- Support basic administration and coordination related to smooth operations for the Boston office staff, as needed. 

- Improve administrative processes and document standard procedures, as needed. 

- Serve as the main coordinator/contact for the Boston satellite office (minimum 3 days onsite per week). 

- Support cross-functional projects as assigned; help coordinate executive offsites and leadership events. 

- Partner with People/HR leadership on culture and inclusion work including hosting our monthly all company town halls (as assigned). 

Skills and experience 

- Strong judgment, discretion, and ability to handle confidential information. 

- Comfortable managing multiple priorities with tight deadlines. 

- Clear, professional written and verbal communication. 

- Able to work effectively with senior leaders and external stakeholders (e.g., board members, investors). 

- Proactive and organized; able to work independently and follow through. 

- Advanced Microsoft Office (PowerPoint, Word, Excel) and collaboration tools (SharePoint/OneDrive) or equivalent; able to learn new systems quickly. 

 Requirements 

- Bachelor’s degree and 8–10 years of related experience (or equivalent combination of education and experience). 

- Experience supporting executives in a publicly traded, scaling biotech environment. 

- Hybrid schedule: at least 3 non-consecutive days/week onsite in Boston. 

- Occasional travel to North Carolina headquarters.