AP Specialist

ABOUT US
tms unites technology, marketing, and sourcing to drive transformational change for the world's leading brands. With more than 1,400 employees across 28 countries. , we offer an impressive range of solutions - from inspiration and innovation to category management and delivery.
Operating as a creative agency, a strategic consultancy, a sourcing business, and a technology provider, we engage with over 110 million customers every single day for our clients, including McDonald's, T-Mobile, O2, Starbucks, and adidas.
Most importantly, we're a place where you can achieve great things, and be recognized as the best.
WHAT MATTERS THE MOST
Breakthrough, business-driving ideas come from extraordinary people with the freedom to be their most authentic selves at work. Authenticity and diversity are critical elements of our business. They can only be realized when we create access and equity for all. We foster a culture of inclusion and belonging and aspire to be ever-evolving.
tms is a place where brilliant people are better together. If you want your ideas to be heard and to contribute to a culture of inclusion and authenticity, bring us your voice! Visit us at tmsw.com.
WHY WE THINK YOU WILL LOVE THIS ROLE
We are looking for an AP Specialist to complete payments by receiving, processing, verifying, and reconciling invoices. This position will also audit and process all expense reports for the agency.
WHAT YOU WILL BRING TO THE ORGANIZATION

• Obtain proper approval for vendor invoices.
• Enter and code invoices into accounts payable.
• Enter all A/P and expense re-classes and journal vouchers.
• Maintain a clean AP inbox, and respond to vendor inquiries timely
• Prepare weekly pay cycles for checks, EFTs and ACHs.
• Review employee expense reports for compliance with policy and process accordingly.
• Train and assist employees with accurate expense entry and reporting.
• Set up and maintain vendors in NetSuite, ensuring that the required documentation is received.
• Follow internal control processes, mitigating payment fraud risks
• Assist with preparation and filing of 1099s
• Prepare monthly account reconciliations for accounts payable and other accounts as assigned
• Assist with the monthly and year end close process by recording accruals and identifying unrecorded liabilities
• Serve as back-up for billing and AR.
• Perform various special projects and tasks as needed.

SKILLS AND EXPERIENCE WE WOULD LIKE YOU TO HAVE

• Accounting degree and no experience or high school degree and 5+ years of experience
• Microsoft Excel experience is required.
• Ability to complete tasks with accuracy, reliability, and close attention to detail.
• Ability to maintain a polished manner while not deviating from the process.
• Ability to work well with people in a team environment and maintain a high degree of confidentiality.
• Must be flexible, well organized, and able to work under time constraints and deadlines.
• Outstanding oral and written communication skills

And we'd love you to...

• Agency experience highly desirable.
• NetSuite experience is preferred.

Starting salary between $50,000-$55,000
TOTAL REWARDS
Our total rewards philosophy integrates programs for compensation, benefits, recognition, learning and development, corporate culture, corporate citizenship and work-life balance. While individual program components may differ by country, some things remain constant:

• Our commitment to rewarding results
• Opportunities to work with talented and driven individuals at every level of our company who respect each other, treat each other fairly and hold one another accountable for our customers'-and our company's-success

There's more ...
Generous medical, dental, vision and other great benefits
Paid parental and medical leave programs
401(k) with a company match component and profit sharing
15 days of paid time off plus company holidays
Hybrid work model
Tuition reimbursement and student loan repayment assistance
Inclusive employee resource groups
EQUAL OPPORTUNITY EMPLOYER
We are an equal opportunity employer, and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
RECRUITING AGENCIES
tms does not accept agency resumes submitted by third-party vendors unless a valid agreement has been signed and the tms Talent Acquisition Team has granted authorization for submissions for a specified position. Please do not submit or forward resumes to our site, tms employees, or any other company location. tms is not responsible for any fees related to unsolicited resumes.
#LI-Hybrid
Nearest Major Market: Chicago