Administrative Staff Assistant

Site: The General Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

This position is located at the Ragon Institute in Cambridge, MA, and is a part of Massachusetts General Hospital, MIT, and Harvard Medical School. We are a results-oriented group of highly motivated scientists from the fields of immunology, virology, genetics, and technology development who perform translational research to treat and prevent HIV and adverse women’s health outcomes. At every level, we value intelligence, teamwork, dedication, and creativity, and we're always looking for individuals with these skills who thrive in teams and dynamic environments. We are passionate about understanding the relationship between immune responses and human diseases within the context of global health.
Reporting to Dr. Douglas Kwon and Dr. Shiv Pillai, the Staff Assistant provides administrative support and serves as a point of contact for PIs in a professional, courteous, and helpful manner. The role also includes serving as a project assistant for the planning of educational workshops in sub-Saharan Africa.
We’re looking for someone eager to grow in this role, eventually taking on additional responsibility and visibility within the Kwon and Pillai Labs.

 

Job Summary

Performs basic to general secretarial or clerical duties related to the department functions. Receive telephone calls and personal callers, handling inquiries independently or directing to another party. Receives incoming mail and email; answers routine correspondence. Maintains daily calendar and make appointments. Types letters, runs reports, maintains or assists in maintaining files and records. Other related items as required. This is an entry-level support role.
Essential Functions
Perform administrative duties for an individual, group, or department.
Prepare reports, meeting minutes and correspondence.
Create and edit documents, spreadsheets and presentations.
Manage schedules, arrange appointments and itineraries.
Coordinate meetings, travel, conference calls, and complete expense reports.
Answer and transfer phone calls.
Remain knowledgeable of business unit policies.
May make contacts of a sensitive, complex, and confidential nature.
May work for one or several department professionals, division heads, officers, or managers.
Entry-level support role; performs routine tasks as directed and under close supervision.
Required for All Jobs
Performs other duties as assigned
Complies with all policies and standards
Does this position require Patient Care (indirect/direct)? No

 

Education
High School Diploma or Equivalent required
Can this role accept experience in lieu of a degree? No
Experience
administrative Assistant or Secretarial Experience 0-1 year preferred
Knowledge, Skills & Abilities
Basic understanding of office procedures including filing, copying, scanning, printing and faxing.
Basic Proficiency in MS Office.
Ability to use phone system.
Managing one's own time and the time of others.
Strong verbal & written communication skills.
Strong customer service skills.
Strong interpersonal, written and oral skills.
Ability to use standard office equipment.

 

 

Onsite

 

600 Main Street

 

40

 

Regular

 

Day (United States of America)

Pay Range

$17.36 - $23.80/Hourly

Grade

2
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

 

Mass General Brigham Competency Framework