Administrative Lead, Internal Medicine

Why Patients Need You
A career with us is about discovering breakthroughs that change patients' lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.
What You Will Achieve
Your strong communication and collaboration skills will help the administrative team to run its operations efficiently. You will focus primarily on supporting business leaders by providing administrative support activities and coordinates services either internally or through an outsourced service. You will also be responsible for managing records and files, verifying data, responding to mail and scheduling meetings, amongst other things. You will be the key point of contact for administrative activities and execution.
As part of the administrative support team, you are recognized as an advisor to other colleagues in your group due to your comprehensive knowledge and skills in your area and understanding of the larger organization. You are innovative in identifying solutions to problems by taking a broader perspective that benefits the organization. You encourage collaboration and communication within the team and across groups to influence desired outcomes. You train others and provide guidance to the team that helps us achieve our goal of creating breakthroughs that change patients' lives.
How You Will Achieve It

• Maintain complex calendars involving key internal and external stakeholders, travel considerations and planning, and any time-sensitive matters that arise.
• Create agendas, schedule appointments and issue meeting minutes when appropriate or as requested for meetings and conference calls.
• Suggest and implement process improvements for administrative tasks carried out across the department.
• Facilitate resolution of difficult issues and problems that arise within scope of responsibilities.
• Handle all duties with a high degree of integrity, professionalism and confidentiality.
• Organize documents and maintain an inventory of electronic and hard copy files allowing for easy access.
• Provide administrative/secretarial support and serve as backup administrative/secretarial support in the absence of other administrative colleagues.
• Support projects and initiatives as needed, which may include creation of POs, ePays, Funding Requests, Engage Plus entries, Ariba tracking, and vendor credentialing systems.
• Manage set-up and logistics for large or off-site meetings.
• Identify, evaluate, and partner with cost-effective vendors in the execution of the activities Ensure accuracy of work and use judgment to determine work methods in different situations.
• Proactively and independently organize and expedite workflow and initiate follow-up, particularly when leader is offsite.
• Contribute ideas, fostering pace and enthusiasm, negotiating timely execution of work.
• Take personal accountability for quality of own work that impacts the department, manages own time, professional development, prioritize workflow.
• Create and maintain distribution lists, organizational charts and electronic files.
• Timely and accurate preparation of expense reports.
• Assist with new hires including arranging interviews, facilitating internal transfers, and on-boarding external hires.
• Assist with communications

Qualifications
Must-Have

• High School Diploma or GED
• At least 6 years of experience providing support to senior level professionals
• Demonstrated planning and organizing skills
• Demonstrated administrative experience with an ability to carry out all office functions proficiently, and to complete quality work on a timely basis
• Excellent attention to detail and interpersonal skills
• Excellent judgment as well as the ability to work with confidential documents and information
• Demonstrated ability to work effectively independently and within a team setting
• Proficiency in Microsoft Office Suite required, especially PowerPoint, Excel, Word, SharePoint, Teams, and other features
• Ability and willingness to learn internal software and applications as required
• Willingness to work additional hours as needed

Nice-to-Have

• Bachelor's Degree
• Prior experience as an Administrative Assistant supporting executive leadership in a global organization
• Knowledge of the pharmaceutical industry and healthcare environment
• Experience with Ariba

Other Job Details

• Last Date to Apply: September 30, 2025
• Work Location Assignment: On Premise. On Premise colleagues work in a Pfizer site because it's needed to get their job done. They may have flexibility to work remotely from time to time, but they are primarily on-site.

The salary for this position ranges from $32.46 to $54.10 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - Massachusetts - Cambridge location.
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email [email protected] . This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.
Administrative