Administrative Coordinator

Administrative Coordinator
Ophthalmic Consultants of Boston (OCB)
📍 Waltham, MA | 💼 Full-Time
Join one of the region’s leading ophthalmology practices and make an impact every day.
Ophthalmic Consultants of Boston (OCB) is seeking a proactive, detail-driven Administrative Coordinator to support our leadership team and help keep our high-performing organization running smoothly. This is a dynamic role where you’ll manage complex administrative operations, coordinate cross-functional initiatives, and elevate communication across departments—directly contributing to OCB’s mission and patient-centered values.
At OCB, we are guided by our core values: Outstanding Patient Care, Unity, Ethics & Integrity, Fairness, Operational Excellence, and Fiscal Responsibility. If you thrive in a collaborative, fast-paced environment and love being the organizational “glue,” we’d love to meet you.💡 What You’ll Do
Administrative & Organizational Support

• Manage complex calendars and a high volume of scheduling requests, solving conflicts with confidence and independence.
• Develop agendas, prepare meeting materials, attend meetings, and track follow-up actions.
• Assist with planning and executing meetings and events, including logistics, facility coordination, and on-site support.
• Take on additional administrative tasks to support leadership and organizational needs.

Communication & Content Management

• Draft, edit, and proofread internal and external communications, reports, newsletters, and more.
• Update and maintain content on the intranet (SharePoint) and external website to align with brand and strategy.
• Manage social media content across key platforms.
• Partner with internal teams to gather information and ensure consistent messaging.

Data & Digital Tools Management

• Develop, distribute, and analyze internal surveys; prepare data-driven reports for leadership.
• Support file organization and content management across SharePoint and Microsoft Teams.

🎯 What You Bring

• Bachelor’s degree
• 2+ years of relevant administrative or operations experience
• Strong proficiency with Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint, SharePoint, Forms)
• Experience with survey platforms (SurveyMonkey, Constant Contact, DocuSign), and WordPress
• Professionalism, discretion, and the ability to handle confidential information
• Adaptability in a fast-moving environment with changing priorities
• Strong written and verbal communication skills
• Creative, detail-oriented approach to messaging and content
• Excellent organizational and multitasking abilities
• Proficiency in major social platforms (Facebook, LinkedIn, Instagram)

🌟 Why OCB?
Joining OCB means becoming part of a mission-driven team that improves patients’ lives every day. You’ll work in a collaborative environment, support meaningful projects, and grow your administrative expertise within a respected medical organization.
Benefits Offered:

• Health & Dental Insurance- eligible 1st day of employment
• Paid time off and paid holidays
• Health & Dependent Reimbursement Accounts
• 401(k) Plan with company contribution
• Company paid Life and LTD Insurance
• Employee discounts

To find out more about OCB, please visit our website at www.eyeboston.com. OCB is an Equal Opportunity Employer.