Administrative Assistant

Job Title: Administrative Assistant

Location: Waltham, MA / Onsite presence 2-3 days per week required

Role Overview: The Administrative Assistant will provide support to multiple team members across our medical and clinical operations groups. This role is well- suited for someone who thrives in a fast-paced, collaborative environment and enjoys balancing administrative and operational responsibilities. The ideal candidate is resourceful, able to anticipate needs, and comfortable adapting quickly as priorities shift.

Key Responsibilities:

• Proactively manage complex, multi-time-zone calendars and provide day-to-day administrative support to multiple team members
• Coordinate domestic and international travel arrangements, including flights and accommodations
• Prepare and submit accurate, timely expense reports in accordance with company policies
• Assist with internal and external meeting logistics including greeting guests, catering, and materials as needed
• Proactively manage kitchen inventory by stocking supplies and ensuring a clean, organized space
• Serve as the primary point of contact for vendors delivering office supplies and services, and monitor inventory levels, placing orders as needed to maintain appropriate stock.
• Assist the Senior Executive Assistant with planning and executing internal events, offsites, and company gatherings

Education and Qualifications:

• Bachelor’s degree or equivalent and 3+ years of administrative experience, preferably in biotech, healthcare, or a fast-paced environment
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple priorities and adapt to changing needs
• Proficiency with calendar management, expense reporting tools, and standard office software (e.g., Microsoft Office Suite, Google Workspace)
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and professionalism
• Team player with a willingness to pitch in wherever needed

Compensation:

• An appropriate financial package will be developed for the successful candidate to include a competitive base salary and equity, with a performance-related bonus opportunity.
• The anticipated salary range for candidates, who will work in Waltham, MA is $28.00/hour to $35.00/hour. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the job, type and length of experience within the industry, education, etc. Oruka is a multi-state employer and this salary range may not reflect positions that work in other states.
• Position is hybrid, based in Waltham, MA. Candidates will be required to be in-office 3 days/week.

We're looking forward to hearing how you can contribute to our team and mission. Join us in shaping the future of our company and making a real impact every day.