Administrative Assistant

Why Patients Need You
A career with us is about discovering breakthroughs that change patients' lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.
What You Will Achieve
In your role, you will provide daily organizational and administrative support to the Pfizer Patient Services Head . This includes the handling of daily routine tasks in order to maximize operational efficiency. With a high level of discretion and confidentiality, you will organize and coordinate meeting and travel arrangements in house and/or off site from other Pfizer locations.
This Administrative Assistant role will be responsible for providing administrative support to the Head of Pfizer Patient Services and the Pfizer Patient Services Team Leads . The role involves leading/supporting several project initiatives as well as day-to-day administrative responsibilities to the head of Pfizer Patient Services and direct reports.
How You Will Achieve It

• Provide administrative support to the Pfizer Patient Services team , including calendar management, travel , coordination of team meetings, meeting management and logistics and full expense report support.

• Provide administrative support to the Pfizer Patient Services Leadership Team with meeting planning , tracks decisions and outcomes from meetings, proactively follows up to ensure deliverables are met, prepares and drafts recommended agendas for key meetings, meeting material coordination and distributes meeting minutes .

• P roactively identify and resolve potential challenges in meeting, calendar, and travel management .

• Manage document resources on SharePoint site . Maintain the team SharePoint sites , ensuring all documents are organized in a logical and easy to access manner; provides recommendations for enhancements and partners with others to implement

• Able to edit and proofread, but also create documents with some guidance, using advanced Microsoft Office capabilities

• Work closely with outside vendors, providing support when needed with meeting scheduling and office space.

• Support project management as requested .

• Manage Purchase Order's through the Ariba , PBG , PoD and ePA3 systems, also tracking payment of invoices as requested .

• Lead or support different Pfizer Patient Services optional projects and initiatives.

• Process incoming and outgoing mail, including ability to handle time sensitive and confidential matters on a regular basis

• Coordinate and provide key information to othe r cross- functional and business partners as requested , and as appropriate .

• May be asked to participate in larger initiatives, such as Op Plan, and provide assistance with coordination, scheduling and management of documents

• Assist with onboarding of new colleagues as requested .

• Update team organizational charts and distribution lists as requested .

• Coordinate activities for meetings and events including ordering food and AV equipment, managing/setting up AV equipment on site, and handling issues for offsite meetings.

• Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met, particularly when leader is offsite.

• Work closely with the leadership Administrative Assistants about coverage within the Pfizer Patient Services / GAV group

BASIC QUALIFICATIONS
Candidate demonstrates a breadth of diverse leadership experiences and capabilities including: the ability to influence and collaborate with peers, develop and coach others, oversee and guide the work of other colleagues to achieve meaningful outcomes and create business impact.

• High School Diploma or GED with 4+ years' of experience required as executive administrative assistant or coordinator

• Bachelor ' s degree preferred

• Ability to work effectively in a team-based environment and partner with internal/external stakeholders

• Self-starter, proactive, solution-seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results

• Demonstrated ability to manage tight timelines and work under pressure

• Ability to anticipate and proactively resolve conflicts and use diplomacy to resolve problems

• Strong verbal and written communication skills - ability to mobilize team members and engage leadership

• Demonstrated ability to show good judgment and discretion

• Demonstrated project management experience

• Business acumen, d ecision - making, and demonstrated flexibility and diplomacy

• Ability to navigate internal organization/processes

• Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills

• Strong working knowledge of Microsoft Outlook, the Microsoft Office Suite (i.e., Microsoft Word, Excel, PowerPoint, Outlook, and OneNote) and SharePoint ; in addition to Pfizer applications such as ePA3, Ariba, PoD .

• Ability and willingness to handle special projects

• Availability to work flexible hours (early AM, overtime, etc.) when needed

• "Demonstrate experience fostering productive relationships with other senior executive administrative staff"

• General knowledge of the pharmaceutical industry and healthcare environment

• Demonstrated experience with strategic and operating plan processes

• Discretion and trustworthiness in dealing with confidential situations

Other Job Details:

• Last Date to Apply for Job: March 17th, 2025.
• NOT eligible for Relocation Package
• Global Travel of up to 5-10% of the time.
• Position is hybrid and require working 2-3 days a week from NYHQ

#LI-PFE
The salary for this position ranges from $33.12 to $55.19 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email [email protected] . This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.
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