Administrative Assistant

Administrative Assistant
The Administrative Assistant provides comprehensive administrative and clerical support to executives and leadership personnel, ensuring exceptional service and a high level of professionalism. This role requires adaptability to various personalities, strong organizational skills, and a commitment to excellence in every interaction.

This is an in-office position in New York City (not remote).

Key Responsibilities

• Coordinate complex scheduling, calendar management, and the flow of information for executives.

• Screen and respond to emails, phone calls, and in-person inquiries with professionalism and discretion.

• Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, and forms

• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference

• Manage travel arrangements, including booking transportation, preparing itineraries, and assisting with expense reports.

• Handle sensitive information with the utmost confidentiality and integrity.

• Oversee general office operations, including ordering and maintaining office supplies for multiple departments.

• Serve as a communication liaison between internal staff and external partners on various projects and initiatives.

• Support special projects by coordinating resources, tracking progress, and ensuring timely completion.

• Prioritize and organize workloads to ensure executive priorities and organizational goals are met efficiently.

• Collaborate effectively with the Corporate Office team and contribute to a positive, team-oriented environment.

Required Skills and Qualifications

• Professional and polished appearance

• Exceptional attention to detail.

• Excellent written and verbal communication skills.

• Strong time-management and organizational abilities; capable of managing multiple projects simultaneously.

• Flexible, proactive, and adaptable to change, with a sense of urgency when needed.

• Demonstrated ability to handle confidential information with discretion.

• Exceptional customer service, leadership, communication, conflict resolution, and problem-solving skills.

• Strong analytical and decision-making capabilities with keen attention to detail.

• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.

• Proficiency with Microsoft Office Suite and general office equipment.

• Strong interpersonal awareness and ability to “read the room.”

• Fluency in English required.