Administrative Assistant

Established in 2021, Independence Pet Holdings is a corporate holding company that manages a diverse and broad portfolio of modern pet health brands and services, including insurance, pet education, lost recovery services, and more throughout North America.

We believe pet insurance is more than a financial product and build solutions to simplify the pet parenting journey and help improve the well-being of pets. As a leading authority in the pet category, we operate with a full stack of resources, capital, and services to support pet parents. Our multi-brand and omni-channel approach include our own insurance carrier, insurance brands and partner brands. 

Established in 2021, Independence Pet Holdings (IPH) is a corporate holding company managing a broad portfolio of pet health brands and services across North America. We build modern, connected solutions that simplify the pet parenting journey and improve the well-being of pets—through insurance, education, recovery services, and more.

Clarus, an IPH company, is an animal health tech business led by experienced veterinary services and technology professionals. We’re dedicated to transforming the pet industry through innovation and a deep commitment to patient and practice success.

Job Summary:
We’re looking for a highly organized and experienced Administrative Assistant to support our executive team in a fast-paced, dynamic environment. This is a remote role reporting directly to the Executive Assistant. The ideal candidate will have 5–7 years of experience supporting senior leaders, with strong capabilities in calendar and travel management, excellent communication skills, and a proactive approach to problem-solving.

Clarus is seeking an enthusiastic and energetic Administrative Assistant to provide direct support to our executive team and manage operations within Eastern time zone location.

Location: Remote
 

Key Responsibilities:

• Manage complex calendars, including scheduling internal/external meetings across multiple time zones
• Coordinate detailed domestic and international travel arrangements, itineraries, and real-time changes
• Handle confidential correspondence, reporting, and communications on behalf of executives
• Prepare high-quality documents, presentations, agendas, and meeting notes
• Serve as a liaison between executives and internal/external stakeholders
• Track and process expense reports in a timely manner
• Prioritize and respond to email and phone inquiries professionally and efficiently
• Assist with coordination across departments and partner brands
• Collaborate closely with other executive and administrative assistants across the organization
• Take initiative to anticipate needs, solve problems, and manage logistics
• Perform additional administrative and operational tasks as assigned
• Expense Management

Qualifications:

• 5–7 years of experience in a senior administrative or executive assistant role
• Proven success in calendar and travel management at an executive level
• Exceptional organizational, communication, and time-management skills
• High level of discretion and integrity handling confidential information
• Comfortable working independently in a remote, fast-moving environment
• Strong proficiency in Google Workspace and Microsoft Office Suite
• Bachelor’s degree or equivalent experience preferred

All of our jobs come with great benefits including healthcare, parental leave and opportunities for career advancements. Some offerings are dependent upon the location of where you work and can include the following:

• Comprehensive full medical, dental and vision Insurance
• Basic Life Insurance at no cost to the employee
• Company paid short-term and long-term disability
• 12 weeks of 100% paid Parental Leave
• Health Savings Account (HSA)
• Flexible Spending Accounts (FSA)
• Retirement savings plan
• Personal Paid Time Off
• Paid holidays and company-wide Wellness Day off
• Paid time off to volunteer at nonprofit organizations
• Pet friendly office environment
• Commuter Benefits
• Group Pet Insurance
• On the job training and skills development
• Employee Assistance Program (EAP)