Arrowstreet Capital LP Logo

Arrowstreet Capital LP

Administrative Assistant

Posted 22 Days Ago
Be an Early Applicant
Boston, MA
Junior
Boston, MA
Junior
The Administrative Assistant coordinates reception and facilities tasks, manages logistics, maintains calendars, oversees supplies, and assists management with administrative operations.
The summary above was generated by AI

The Administration and Facilities Team is the face and first point of contact at Arrowstreet.  We strive to maintain a polished, professional, and courteous reception experience. We are responsible for continuously ensuring that the firm’s administrative operations and workspace are running effectively and efficiently.  We are a collaborative, communicative, helpful, and cohesive team. 

Position Overview

The Administration and Facilities Associate will be a hands-on contributor responsible for coordinating, managing and completing all Reception and Facilities tasks.

Key responsibilities

  • Greet and coordinate with visitors to the Arrowstreet office

  • Manage workspace requests such as: Facilities repair & HVAC management

  • Manage catering process and vendor relationships

  • Monitor conference room calendars and resolve conflicts

  • Maintain Outlook calendar for team

  • Order and stock office and kitchen supplies

  • Coordinate all document archiving and shredding services

  • Maintain team data lists in Excel

  • Monitor and collect various communications for management review/approval

  • Assist Administration and Facilities Manager with building security and the coordination of emergency safety drills

  • Coordinate all corporate transportation options

  • Maintain and update seating charts and coordinate seating moves and assignments

  • Assist with annual Administration and Facilities budget

  • Review and validate Administration and Facilities invoices

  • Facilitate and lead various projects to ensure timely completion

  • Collaborate with Administration and Facilities Manager on a day-to-day basis and ad hoc projects as needed

  • Proactively plan and monitor seating capacity for employees and conference rooms

The ideal candidate:

  • A self-starter with excellent organizational, time and relationship management skills

  • Possesses excellent verbal and written communication skills

  • Proficient in Microsoft Office

  • Highly detail-oriented and inquisitive

  • Able to work with minimal supervision while proactively providing updates, facilitating reviews of progress and meeting deadlines

  • Collaborative with colleagues and has the ability to thrive in a team-oriented work environment

  • Takes ownership of potential issues and communicates with managers in a timely manner

  • Flexible in order to provide occasional support for before or after hours vendors.

Qualifications:

  • Approximately 2 to 3 years professional experience in an Administrative/Facilities role

  • Bachelor’s degree preferred

  • Hands-on direct experience working in a fast-paced, dynamic environment: including familiarity with answering/directing phone calls, greeting guests, managing catering process, managing Outlook calendars and conference room schedules

  • General knowledge of facilities maintenance/repair management, moves, and build-outs

  • Microsoft Excel skills and comfort and proficiency with Outlook & Word

  • Demonstrated and strong organizational skills

  • Ability to work in an independent, self-directed manner and to perform equally well as part of a team

  • Ability to follow through and deliver on management-directed tasks and provide ongoing feedback and communication to the Admin & Facilities manager and team

Arrowstreet Capital is a Boston-based systematic investment firm that manages global equity portfolios for institutional investors around the world. 

Arrowstreet Capital is an equal opportunity employment firm that values diversity and inclusion.  All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, ancestry, gender identity, genetic information, age, sexual orientation, pregnancy, medical condition, disability, veteran or military status, marital status or any other characteristic protected by federal, state, or local law. For more information, please refer to the Know Your Rights poster, as well as the following Pay Transparency statement.

Arrowstreet Capital is committed to working with and providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you need a reasonable accommodation for any part of the employment process due to a disability, contact us to discuss the nature of your request and contact information.

Top Skills

Excel
MS Office
Outlook
Word
HQ

Arrowstreet Capital LP Boston, Massachusetts, USA Office

200 Clarendon Street, 30th Floor, Boston, MA, United States, 02116

Similar Jobs

3 Hours Ago
Hybrid
Boston, MA, USA
27-42
Mid level
27-42
Mid level
Healthtech • Software • Analytics • Biotech • Pharmaceutical • Manufacturing
The Senior Administrative Assistant provides comprehensive administrative support, manages office operations, handles budgets, and engages in strategic communications.
Top Skills: MS Office
8 Days Ago
Easy Apply
Hybrid
Wakefield, MA, USA
Easy Apply
Mid level
Mid level
Fintech • Software
Provide comprehensive administrative support to the CEO and executive team, manage calendars, coordinate meetings, assist with employee engagement, and prepare presentations.
Top Skills: ExcelMicrosoft Office SuiteMicrosoft OutlookPowerPointWord
13 Days Ago
Hybrid
Waltham, MA, USA
52K-62K Annually
Junior
52K-62K Annually
Junior
Healthtech • Security • Software • Cybersecurity
The Administrative Assistant & Receptionist manages front desk operations, provides administrative support to executives, and coordinates office activities and supplies.
Top Skills: ExcelMS OfficeOutlookPowerPointWord

What you need to know about the Boston Tech Scene

Boston is a powerhouse for technology innovation thanks to world-class research universities like MIT and Harvard and a robust pipeline of venture capital investment. Host to the first telephone call and one of the first general-purpose computers ever put into use, Boston is now a hub for biotechnology, robotics and artificial intelligence — though it’s also home to several B2B software giants. So it’s no surprise that the city consistently ranks among the greatest startup ecosystems in the world.

Key Facts About Boston Tech

  • Number of Tech Workers: 269,000; 9.4% of overall workforce (2024 CompTIA survey)
  • Major Tech Employers: Thermo Fisher Scientific, Toast, Klaviyo, HubSpot, DraftKings
  • Key Industries: Artificial intelligence, biotechnology, robotics, software, aerospace
  • Funding Landscape: $15.7 billion in venture capital funding in 2024 (Pitchbook)
  • Notable Investors: Summit Partners, Volition Capital, Bain Capital Ventures, MassVentures, Highland Capital Partners
  • Research Centers and Universities: MIT, Harvard University, Boston College, Tufts University, Boston University, Northeastern University, Smithsonian Astrophysical Observatory, National Bureau of Economic Research, Broad Institute, Lowell Center for Space Science & Technology, National Emerging Infectious Diseases Laboratories

Sign up now Access later

Create Free Account

Please log in or sign up to report this job.

Create Free Account