Provides temporary, part-time administrative and organizational support to Directors during maternity leave. Responsibilities include travel coordination, expense reporting, calendar management, sales map updates, presentations, data organization, meeting and event planning, catering, facilities support, and ad hoc administrative tasks. Requires strong organization, discretion, communication, attention to detail, and proficiency with Microsoft Office.
Job Title
We’re looking for someone interested in 20–30 hours per week who has experience providing administrative support at the Director level.
If you’re highly organized, detail-oriented, and enjoy supporting a fast-paced team, we’d love to hear from you!
- Pay- $28-$35 /hour
- Hours - 20-30 /week
- On - Site
- Temporary Position - October - April
Interested? Apply here!
Position Overview
The Executive & Administrative Support role provides high-level administrative and organizational support to Directors and the broader team. This position requires strong attention to detail, excellent organizational skills, discretion, and the ability to effectively manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Travel Coordination: Arrange and manage travel accommodations and itineraries for Directors, including flights, hotels, transportation, and related logistics.
- Expense Management: Prepare, organize, and submit expense reports for Directors, ensuring accuracy and timely processing.
- Sales Map Management: Update and maintain the Sales Map on a monthly basis, ensuring information is accurate and current.
- Calendar & Scheduling Management: Manage calendars and coordinate meetings, appointments, and schedules for multiple Directors.
- Special Projects & Administrative Support: Support various projects and ad-hoc requests, including preparing PowerPoint presentations, compiling and organizing data, creating reports, and assisting with other business needs.
- Team Lunches & Catering: Coordinate and order team lunches and refreshments as needed.
- Meeting & Event Planning: Assist with planning and coordinating meetings, team events, and other company functions as needed.
- Facilities Support: Provide general office and facilities support as needed, including stocking refreshments, setting up lunches and meetings, and ensuring shared spaces are prepared and maintained.
- Additional Responsibilities: Provide general administrative support and take on additional duties or projects as needed to support Directors and the team.
Qualifications & Skills
- Strong organizational and time-management skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to handle confidential and sensitive information with discretion.
- Proficiency with Microsoft Office, including PowerPoint, Excel, Outlook, and Word.
- Strong calendar management and coordination skills.
- Ability to work independently, anticipate needs, and take initiative.
- Professional, dependable, and service-oriented approach.
- Ability to adapt to changing priorities and handle ad-hoc requests in a timely manner.
Certain roles at Axis require background checks, which means applicable verifications will be done in these recruitments. Notice will be provided before we take any action.
About Axis CommunicationsWe enable a smarter and safer world by creating innovative solutions for improving security and business performance. As a network technology company and industry leader, we offer solutions in video surveillance, access control, intercom, and audio systems, enhanced by intelligent analytics applications.
With around 6,000 committed employees in over 50 countries, we collaborate with partners worldwide. Together, we thrive in our friendly, open, and collaborative culture and inspire each other to think beyond the expected. United by our commitment to inclusion, diversity, and sustainability, we consistently seek to develop our skills and way of working.
Let´s create a smarter and safer world
For more information about Axis, please visit our website www.axis.com.
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