Administrative Assistant - Office of the CEO

Work Schedule

Environmental Conditions

Job Description

At Thermo Fisher Scientific, we are a team of colleagues that do important work, like helping customers in finding cures for cancer, protecting the environment or making sure our food is safe. We belong to a mission- based company that will make you feeling proud every day! Your work will have real-world impact, and we will support you in achieving your career goals!

As a Sr. Administrative Assistant, you'll be at the center of fast-paced growth, using your stellar office and project management skills to support the Office of the CEO. You’ll use discretion and tact while working with team members across the company. Your proficiency in time management, logistics planning, organization, and attention to detail will ensure execution of multiple priorities.

• Plan and coordinate catering, security and visitors for all corporate calendar meetings.
• Manage monthly anniversary letters for the office of the CEO and CHRO.
• Handle the holiday cards and gifts
• Scan and file customer briefing materials for Corporate Accounts project.
• Coordinate all incoming mail and ensure it is forwarded to the appropriate group/function.
• Handle the quarterly customer award letters.
• Maintain IT corporate calendar, group and function distribution lists.
• Assist with other related clerical duties when needed

• High school diploma required; Bachelor’s degree preferred.
• 3+ years of administrative experience, preferably supporting senior leadership.
• Experience as a receptionist and facilities coordinator preferred.
• Outstanding interpersonal and time-management skills.
• Consistent track record in balancing multiple tasks and prioritizing in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle critical information with confidentiality.
• Self-motivated, takes initiative, and pride in running a smooth office operation
• Attention to accuracy and detail in all aspects of responsibilities.
• Capacity to understand and prioritize tasks from various sources.

We offer competitive remuneration, annual incentive plan bonus scheme, healthcare, 401k, and a range of employee benefits!

Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.