Administrative Assistant (International)

PermitFlow is redefining how America builds. Pre-construction remains one of the most broken and manual parts of the $1.6T construction industry, causing massive delays, wasted capital, and lost opportunity across the built world. Our AI workforce delivers unprecedented speed, accuracy, and visibility to pre-construction — accelerating housing development, enabling clean-energy projects, and driving economic growth in communities nationwide. To date, we’ve powered over $20B in real estate development, helping builders and contractors move faster, reduce risk, and scale with confidence.

We’re entering hypergrowth with clear product-market fit and a world-class team from top AI and construction companies. We’ve raised over $36.5M from Kleiner Perkins, Initialized Capital, Y Combinator, Felicis Ventures, and Altos Ventures, alongside backers from OpenAI, Google, Procore, ServiceTitan, Zillow, PlanGrid, and Uber. We are on a mission is to modernize how the built world operates.

• Experienced Administrative Assistant

• Experience managing teams

• Strong communicator with excellent organizational skills and a flexible / self-motivated approach to business management

• Communicate with 3rd parties through phone and email

• Support the company’s work to facilitate accelerating development and long-term success

• A fast and reliable internet connection is required. Back up connection is recommended.

• Laptop or Desktop with no less than 8 GB RAM, minimum of Intel Core i5 processor or equivalent.

• A quality video camera is recommended for Zoom meetings

• Noise cancelling microphone

• Proven experience in a similar role

• Excellent organizational abilities

• Outstanding communication and people skills

• Good attention to detail

• Computer literate; Familiarity with MS Office and common computer programs

Check out this page to listen to what some of our international members have to say about working at PermitFlow!

• Competitive salary and meaningful equity in a high-growth company

• Comprehensive medical, dental, and vision coverage

• Flexible PTO and paid family leave

• Hybrid NYC office culture (3 days in-office/week) with direct access to leadership

• In-Office Lunch & Dinner Provided

• Home office & equipment stipend