Administrative Assistant III

Job Summary 

The Administrative Assistant will serve as the central operational support to the VP, Marketing Director & Brand AVPs (5) for Marshalls.  The VP Marketing Director has oversight of all of Marshalls marketing and manages 40 associates. This role requires exceptional judgment, professionalism, and the ability to anticipate needs in a fast​‐moving, highly visible environment. The Administrative Assistant manages complex scheduling, communications, and logistics; helps prepare executive ​level presentations and briefing materials; coordinates leadership meetings, team offsites, external travel engagements; and ensures smooth operational rhythm across the function. This individual acts as an extension of the VP & AVPs—protecting time, enabling focus, and ensuring seamless execution across the Marketing organization and with cross​functional partners. 

Major Areas of Responsibility 

Executive Support and Strategic Partnership 

• Serve as the primary point of contact for the VP, managing priorities, time, and information flow with discretion and sound judgment. 

• Ensure the VP is prepared for all meetings with agendas, briefing documents, pre​reads, and follow​up tracking. 

• Build strong relationships across TJX, agencies, and external partners to accelerate decision ​making. 

• Build, edit, and polish executive ​level presentations, emails, and other communications for internal and external audiences. 

• Anticipate needs, identify risks or conflicts, and proactively resolve issues before they escalate. 

Calendar, Travel, and Meeting Management 

• Manage a complex and dynamic executive calendar, coordinating availability with direct team, senior leaders, cross-functional partners, agencies, and external stakeholders. 

• Coordinate domestic and occasional international travel, including itineraries, logistics, and briefing packets. 

• Oversee all meeting logistics, including agenda development, materials preparation, and technology coordination. 

Leadership Cadence and Operational Rhythm 

• Manage the operating rhythm of the Marketing group, including leadership team meetings, quarterly business reviews, and additional ongoing meetings 

• Track key executive deliverables, deadlines, and follow​ups across the organization to ensure alignment and accountability. 

• Support internal headcount, and organizational updates. 

Events, Offsite, and Engagement Coordination 

• Manage logistics for internal & external presentations and speaking engagements, including run-​of-​show, prep materials, and coordination with event organizers. 

• Serve as the key contact for Learning & Development coordination with outside agencies like ANA/Ad Club that offer classes and subscriptions to the team. 

• Manage executive requests for gift baskets, gift cards, swag, and sponsorship support that often come through marketing. 

Confidentiality and Relationship Management 

• Handle highly sensitive information with absolute discretion. 

• Represent the VP & AVPs with professionalism, warmth, and executive presence. 

• Serve as a trusted advisor who can triage issues, make decisions independently, and maintain calm under pressure. 

Required Skills and Experience 

• Significant experience supporting a senior executive, ideally within a fast-paced, matrixed organization. 

• Advanced proficiency in Microsoft Office, especially PowerPoint, Outlook, Excel, and Teams. 

• Exceptional written and verbal communication skills with the ability to craft executive​ready materials. 

• Proven ability to manage ambiguity, anticipate needs, and "see around corners." 

• Strong problem​solving skills and resourcefulness; able to navigate complex situations with diplomacy. 

• Demonstrated ability to manage multiple priorities with accuracy and calm under pressure. 

• High level of integrity and discretion in handling confidential information. 

• Experience coordinating large meetings, offsites, and external events preferred. 

• Experience working with marketing, creative, or agency partners is a plus. 

• Experience managing payroll or timekeeping processes is preferred. 

• Can-do attitude and welcoming tenor; approachable and collaborative demeanor essential for effective partnership and team engagement.