Administrative Assistant-Finance

Incompass Organization: Incompass delivers enriching supports to people with intellectual and developmental disabilities so that they can lead fuller and more prosperous lives.  For more than 70 years, our dedicated team has been redefining what is possible for people with disabilities and their families in Greater Lowell and the Merrimack Valley.  The agency serves more than 800 individuals through a robust suite of services including day habilitation, job training and placement, clinical and case management, family support, and residential programs.  By promoting the rights of people with disabilities and engaging the community in our important work, we not only improve the lives of the people we serve, but we also foster a culture of inclusion that has a profound impact on our region.

Summary: The Finance Administrative Assistant has responsibility for recording and processing payments received by the Agency, performing various reconciliations and other day-to-day administrative tasks. 

• Enters all payments received into Incompass’ accounting system
• Deposits all checks received using a remote deposit scanner
• Manages and reconcile petty cash; Assists with/performs various reconciliations
• Reviews and verifies prepaid debit card logs
• Open and sorts mail
• Processes EBT card transactions
• Prepares recertifications for MassHealth, SNAP benefits and housing vouchers
• Assists with/performs various reconciliations
• Manages the collection of receipts for purchases
• Arranges for the return of goods purchased but not needed
• Observes and documents the receipt of deliveries
• Performs other administrative duties as requested including copying, distribution, scanning and filing
• Other duties may be assigned as needed

This job description is not all-inclusive and does not state or imply that these are the only duties to be performed by the incumbent.  The incumbent is required to follow/perform any job-related instruction/duty/project as directed by their immediate supervisor.

Qualifications

To perform this job successfully, individuals must be able to perform each essential job function satisfactorily.  The requirements below are representative of the knowledge, skills, and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Education and Experience

• High school education or GED equivalent is required
• Two years of related administrative experience
• Proficiency in Microsoft Office
• Ability to multi-task, work under pressure and meet deadlines

Analytical Skills Demonstrated ability to solve problems and successfully manage several projects simultaneously.

Language Skills

 Mastery of the English language required as demonstrated by the ability to read and interpret documents such as operating and maintenance instructions, procedure manuals, safety rules and personnel policies.  Ability to write routine reports and correspondence.  Ability to speak professionally with other employees or managers within the organization required.

Mathematical Skills

Must have the ability to add, subtract, multiply and divide all units of measure, using whole numbers, common fractions, and decimals. 

Reasoning Ability

Must be able to apply common sense understanding to interpret and carry out a variety of instructions furnished in written, oral, diagram or schedule form.  Must have the ability to solve practical problems involving several concrete variables in standardized situations.

This job description is not all-inclusive and does not state or imply that these are the only duties to be performed by the incumbent.  The incumbent is required to follow/perform any job-related instruction/duty/project as directed by their immediate supervisor.