Administrative assistant to CoS (contract)

📐 About this role

We are seeking a highly organized and proactive Administrative Assistant to support our Chief of Staff to the CTO in managing a wide range of administrative tasks. The Administrative Assistant to the Chief of Staff will play a crucial role in ensuring the smooth operations of the CTO's office by providing comprehensive administrative support to the Chief of Staff. This may include event planning and preparation, scheduling, coordination with various departments, and more.

This role will report to the Chief of Staff to the CTO. This is an hourly part-time (25+ hours) contract role to start. The scope of the role may increase and may be contract to hire.

🦸🏻‍♀️ Your responsibilities:

• Plan and execute team events, conferences, and meetings, ensuring all logistical details are handled efficiently.

• Liaise with internal and external stakeholders to coordinate meetings, projects, and other activities.

• Handle a variety of administrative tasks, including preparing reports, managing correspondence, and maintaining confidential files.

• Track and manage expenses, ensuring accurate and timely reimbursement.

• Provide support for special projects as assigned by the Chief of Staff to the CTO, including research, data collection, and report preparation.

• Prepare and edit documents, presentations, and reports as needed.

• Provide administrative support to the CTO's direct reports and team members as needed.

• Coordinate and assist in the management of the schedules of other Engineering, Product, and Design (EPD) team members as needed.

• Work closely with the Chief of Staff to align schedules, coordinate meetings, and ensure seamless communication between the CTO and other executive team members.

• Miscellaneous project coordination as assigned by the Chief of Staff

⭐️ Is this you?

• Proven experience as an Administrative Assistant or similar role, preferably in a technology or corporate environment.

• Excellent organizational and time management skills.

• Strong communication and interpersonal skills.

• Proficiency in Google Suite and calendar management tools.

• Ability to multitask and prioritize in a fast-paced environment.

• Discretion and ability to handle confidential information.

• Strong problem-solving skills and attention to detail.

• Ability to wear many hats and juggle multiple tasks at once