Administrative Assistant 80-100% (f/m/d)

Today Lonza is a global leader in life sciences. We are more than 15,000 employees in more than 100 locations around the world. While we work in science, there’s no magic formula to how we do it. Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas, big and small, genuinely improve the world. And that’s the kind of work we want to be part of.

We are looking for an Administrative Assistant to join our team based at our headquarters in Basel, Switzerland. The successful candidate has outstanding organizational skills, with attention to details and will perform administration duties to support and drive the Specialized Modalities Platform.

Key Responsibilities

• Administration duties to support and drive the Specialized Modalities platform (SpM)

• Support on off-site Teams meetings

• Scheduling internal and external calls / meetings and travel dates

• Schedule all travel, including flights, hotels, visas and cab transfers using the designated Lonza travel company

• Complete expense reports on behalf of respective managers, ensure all reports are submitted and approved in designated timeframes

• Meeting coordination support for both internal and external meetings, including room booking, hospitality, agenda and attendance

• Raising Purchase Requisitions for the purchase of goods and services, as required and completion and maintenance of spend tracker

• Administration and maintenance of SharePoint sites and associated access trackers

• Preparation of presentation materials

• Run on-boarding for new starters prior to start to ensure a smooth start and that they are set up on all relevant systems

• General administration as requested by respective managers, including special projects

• Management of Time recording Tool for respective Teams

• Establish relationships with internal and external contacts as well within the global Lonza Admin Community

Key Requirements
 

• Experience of working as a PA of senior leadership teams

• Experience of working with senior leadership teams

• Experienced user of Microsoft Office (Excel, Word, PowerPoint, Access and SharePoint) and SAP Ariba

• Good command of English, both written and oral

• Capable of coordinating and prioritising heavy and diverse workload with accuracy and minimal direction while meeting critical deadlines

• High level of attention to detail

• Highly effective teammate with strong interpersonal and administrative technical skills.

• Ability to interact with all levels of employees in a courteous, helpful and professional manner.

• Flexibility on working hours, willingness to work overtime in outstanding cases

• Strong communication and organizational skills, self-starter with can-do demeanour

• Willingness to travel within Switzerland on a frequent base as the role will need to be performed from Basel (mainly) & Visp

• Cover for team members in the SpM admin team during holiday, absences and work closely with this team to support the SpM team

Every day, Lonza’s products and services have a positive impact on millions of people. For us, this is not only a great privilege, but also a great responsibility. How we achieve our business results is just as important as the achievements themselves. At Lonza, we respect and protect our people and our environment. Any success we achieve is no success at all if not achieved ethically.

People come to Lonza for the challenge and creativity of solving complex problems and developing new ideas in life sciences. In return, we offer the satisfaction that comes with improving lives all around the world. The satisfaction that comes with making a meaningful difference.