Administration Assistant

What we offer: 

• Remote flexibility 
• Comprehensive Benefits Package
• Paid vacation time, paid holidays, paid sick/personal time
• Tuition Reimbursement
• 401(k) with company match & Employee Stock Purchase Program
• EAP- Employee Assistance Program

Role and Responsibilities:

• Coordinate and schedule onsite events for the GPT/GPS team,  ensuring seamless logistics, including travel, room bookings, catering, and audio-visual requirements.
• Communication & Correspondence: Draft and manage emails, letters, memos, and reports. Respond to internal and external communications with professionalism and poise.
• Employee Hiring and Onboarding:  Assist with administration details related intaking requests for hire, entering them into our systems, ordering new hire equipment, etc.
• Visa requests:  Handle necessary work permits when we onboard international employees.
• Travel & Expense Expense Report Issue Triage: Be familiar with our expense report practices so that you can aid our GPT / GPS teams when issues arise.
• Special Projects: Provide administrative support to our team members in selected special projects that require administration support and project coordination.
• Cross-Functional Interaction: Interface with Engineering team, Product Management teams, financial teams and vendors.  
• Document & Data Management: Prepare and organize reports, presentations, and data, ensuring accuracy and timely follow-up on action items

The Ideal Candidate Characteristics & Credentials

• Experience: 2-4 years of administrative experience, including strong problem solving skills.
• Organizational Skills: Attention to detail with the ability to partner with Executive Assistants to prioritize, and manage multiple tasks effectively.
• Technical Proficiency: Skills in Google suite, MS Office (Outlook, Word, PowerPoint, Excel) and other web tools.
• Communication & Relationship Building: Strong verbal and written communication skills, with the ability to foster positive relationships.
• Confidentiality & Judgment: Experience handling confidential information and exercising discretion and sound judgment in decision-making.
• Self-Motivation & Work Ethic: Highly motivated, proactive, and able to work independently with a sense of urgency, maintaining a high energy level and strong work ethic.

Join us at the Mountain where culture and values are practiced and respected every day. Apply Now!