Accounts Payable Specialist

POSITION SUMMARY

LOCATION: Remote, United States
TRAVEL:  Estimated ~2x/year
LEVEL: Mid-level
DIRECT REPORTS: No
TO APPLY: Interested applicants must submit a resume and cover letter via the application link. 
 
The Accounts Payable Specialist is responsible for the full-cycle accounts payable function, including vendor onboarding, invoice processing, payment disbursements, and reconciliation of AP activity to the general ledger. Reporting to the Controller, this role serves as the primary point of contact for vendor inquiries and internal stakeholders, ensuring timely and accurate processing of payables, compliance with the organization's policies and US GAAP, and continuous improvement of AP processes. The Accounts Payable Specialist will partner closely with the Controller to evolve and scale AP operations as the organization grows, identifying opportunities to streamline workflows, strengthen internal controls, and leverage automation. The ideal candidate is detail-oriented, analytical, takes initiative, and is comfortable working cross-functionally with internal teams and external vendors in a fast-paced, high-growth environment. 
 
If you thrive in a fast-paced environment, enjoy improving processes, take pride in delivering accurate, timely financial support, and possess the ability to work in a highly collaborative, small-sized team environment, join us, and make an impact! 

MAJOR DUTIES & RESPONSIBILITIES

Duties and responsibilities of this role include but are not limited to the following: 
• Process and manage full-cycle accounts payable transactions, ensuring accuracy, timeliness, and compliance with organization policies and internal controls
• Review, code, and process vendor invoices by line of business and appropriate approval workflows
• Support vendor onboarding activities, including collection and maintenance of vendor documentation and banking information 
• Process vendor payments and assist with payment disbursement activities, including ACH, wire, check, and credit card transactions 
• Confirm and maintain accurate vendor banking and remittance information while supporting fraud prevention and internal control processes
• Serve as a primary point of contact for vendor-related inquiries, discrepancies, and payment issues; analyze issues to identify root causes and drive resolution with internal and external parties
• Reconcile vendor statements, research discrepancies, and proactively follow up on outstanding items 
• Monitor AP aging and outstanding payables to support payment prioritization and cash management activities
• Support month-end and year-end close activities, including reconciliations, accrual support, and AP-related reporting 
• Assist with preparation and filing of annual 1099 forms and related documentation 
• Train and support internal users on accounts payable workflows, coding practices, and system processes as needed, including onboarding new approvers and providing ongoing guidance on policy and system use
• Collaborate cross-functionally with internal teams to improve efficiency, streamline processes, and support operational goals 
• Assist with internal and external audit requests by gathering supporting documentation and responding to inquiries 
• Ensure compliance with organizational policies, internal controls, and applicable accounting standards 
• Perform additional accounting and finance-related duties as assigned 

CORE QUALIFICATIONS

• Minimum of 3-5 years of full-cycle accounts payable experience 
• Associate or bachelor's degree in accounting, finance, or a related field preferred, OR equivalent combination of education and 5+ years of relevant accounts payable experience considered in lieu of a degree
• Experience with vendor onboarding, invoice processing, AP reconciliations, and payment administration
• Experience coding invoices and managing approvals within an accounts payable workflow
• Understanding of accounts payable principles, internal controls, and fraud prevention practices 
• Proficiency with Microsoft Office Suite, particularly Excel and Outlook
• Strong written and verbal communication skills 
• Strong organizational skills and attention to detail 
• Ability to manage multiple priorities and deadlines in a fast-paced environment 
• Ability to work independently while contributing to a collaborative team environment 
• High level of professionalism, discretion, and confidentiality when handling sensitive financial and vendor information 

PREFERRED QUALIFICATIONS

• Experience with ERP systems (e.g., NetSuite, QuickBooks, Sage Intacct, Microsoft Dynamics, or similar) and AP automation platforms (e.g., Bill.com, Tipalti, Coupa, Stampli, AvidXchange, or similar)
• Experience with month-end close support and AP-related journal entries 
• Experience preparing or supporting 1099 reporting activities 
• Experience supporting process improvement or workflow automation initiatives
• Experience training or supporting end users on AP systems and workflows 
• Working knowledge of US GAAP and AP-related accounting practices  
• Thrives in a mission-driven environment where culture and values are central to success
• Eager to join a team that embraces diversity, equity and inclusion as core values and fosters a culture of collaboration and innovation
• Ability to work standard East Coast business hours is preferred

SKILLS, KNOWLEDGE, & EXPERIENCE

• Strong understanding of accounts payable operations and best practices 
• Strong analytical and problem-solving abilities 
• Ability to identify discrepancies, root causes, and process improvement opportunities 
• Excellent communication and relationship management skills with both vendors and internal stakeholders 
• Strong collaboration skills and ability to work effectively across departments 
• Ability to adapt to evolving systems, technologies, and business needs
• Self-motivated, proactive, and solutions-oriented mindset
• Commitment to accuracy, organization, and operational excellence 

WORKING CONDITIONS

This position is remote based within the United States. Candidates must be able to work from a U.S.-based location and be eligible to work lawfully in the United States for The Battery Network.
Limited travel (estimated 2-4 times per year) as needed. Travel could include, but not be limited to, attending conferences, customer meetings, or team/organization-wide meetings.
Standard work hours are Monday–Friday, 8 hours per day. Some roles may require additional hours during peak periods. We prioritize the quality and timeliness of work over rigid schedules and recognize the importance of connection, collaboration, and work-life balance. To support this, we offer flexible scheduling where roles allow, and in alignment with current policy, while ensuring operational needs and team collaboration are met.

ABOUT THE BATTERY NETWORK

ABOUT THE BATTERY NETWORK
 
At The Battery Network, we enjoy a culture of teamwork, innovation, and fun. Our team is the primary reason for our unique culture. We hire energetic and dedicated people who work hard every day to help us achieve our goals. Each one of our employees is a valued contributor, not just a number. We work in teams to benefit from our collective talents to make a real impact on the environment.
 
The way we operate contributes to the success of our employees and our organization. We also value the diversity of employees’ backgrounds and believe everyone’s unique perspective is critical to our success. Diversity and intercultural collaboration are fundamental to what we do. Our team has varied backgrounds, speak different languages, and are engaged in varied personal pursuits but all share a commitment to environmental sustainability, and each do their small part to improve our planet.
 
We are an equal opportunity employer and do not discriminate against otherwise qualified applicants on the basis race, age, color, creed, sex, religion, ancestry, marital status, national origin, disability, veteran status, or any other protected characteristic.
 
We value our employees. In keeping with our values, we strive to support our team members in and out of work. As part of this, we offer a strong, well-rounded benefits package. Our benefits support our employees’ health and wellness, time off, and productivity. Learn more at https://batterynetwork.org/about-us/#careers.