Manage accounts payable by processing and reconciling inventory invoices with 3-way matching in NetSuite, running payments via NetSuite and TransferMate, handling wires/ACH, resolving vendor discrepancies, maintaining AP records and spreadsheets, assisting month-end close, and supporting vendor communications and invoice recovery.
About the Client
A leading luxury e-commerce platform revolutionizing designer fashion retail since 2010. With over 1,000 brands across fashion, fine jewelry, and home, they serve customers in 125 countries. This innovative company bridges the gap between runway designs and consumer access, backed by significant funding and powered by a team of 400+ global employees.
Why does this role exist?
We need an Accounts Payable Specialist to strengthen our financial operations by managing vendor payments, ensuring accurate invoice processing, and maintaining strong relationships with our global network of luxury designers and suppliers. This role is crucial in maintaining the financial integrity of our operations and supporting our continued growth in the luxury e-commerce space.
A leading luxury e-commerce platform revolutionizing designer fashion retail since 2010. With over 1,000 brands across fashion, fine jewelry, and home, they serve customers in 125 countries. This innovative company bridges the gap between runway designs and consumer access, backed by significant funding and powered by a team of 400+ global employees.
Why does this role exist?
We need an Accounts Payable Specialist to strengthen our financial operations by managing vendor payments, ensuring accurate invoice processing, and maintaining strong relationships with our global network of luxury designers and suppliers. This role is crucial in maintaining the financial integrity of our operations and supporting our continued growth in the luxury e-commerce space.
The Impact you’ll make
Invoice Management & Processing
- Process and reconcile inventory invoices via 3-way matching in NetSuite
- Upload and maintain incoming invoices with supporting documentation
- Investigate and resolve quantity/price discrepancies between POs and deliveries
Payment Processing & Reconciliation
- Prepare payment runs using NetSuite and Transfermate
- Process wire transfers and ACH transactions
- Verify and reconcile vendor statements
- Recover deposits from closed and quantity-changed line items
Vendor Relations & Communication
- Respond promptly to vendor inquiries
- Resolve past-due invoice issues
- Maintain professional communication with internal departments
Financial Documentation & Reporting
- Prepare and update internal AP spreadsheets and files
- Assist with month-end close procedures
- Support additional accounting department requirements as needed
Skills, Knowledge and Expertise
Required:
- Minimum 3 years of accounts payable experience
- Proven experience with NetSuite or similar ERP systems
- Strong proficiency in Microsoft Excel
- Experience with payment processing systems
- Background in invoice reconciliation and 3-way matching
- WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
Your Superpowers:
- NetSuite expertise
- Advanced Excel capabilities
- Payment processing systems knowledge
- Financial documentation management
You should apply if…
- You thrive in a fast-paced, luxury retail environment
- You're passionate about maintaining financial accuracy and integrity
- You enjoy problem-solving and process improvement
- You're naturally detail-oriented and organized
- You value clear communication and professional relationships
- You're comfortable working with international transactions and vendors
What to expect...
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
- Monday to Friday, 9 AM to 5 PM EST (Eastern Standard Time)
- 40 hours per week
Compensation:
- $6 per hour
- No benefits package included
Benefits
About
Magic has connected top remote talent with fast-growing businesses for over 10 years.Founded in San Francisco in 2015, we now have thousands of remote workers around the world. Magic is backed by Sequoia Capital and Y Combinator.
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