The Accounts Payable Coordinator processes vendor invoices, manages expense coding, maintains fixed assets, and supports ad hoc accounting projects.
Ollie was born with the mission of improving the lives of pets and pet parents nationwide. We make human-grade pet food, tailored for each dog’s nutritional needs, and deliver directly to our customers’ doors. Through Ollie’s carefully crafted meals and health services for members, dogs can truly live their healthiest, happiest lives.
As a member of our growing team, you’ll take part in a company culture that cares deeply about its work and its team members.
Ollie is looking for an Accounts Payable Coordinator to be a key contributor to the accounting team. This person will play an integral role in the accounts payable, expense, and capital expenditure processes, supporting accurate and timely transaction processing across the organization. We are seeking a motivated individual who thrives in a fast-paced environment, enjoys problem-solving, leverages technology to improve processes, and takes ownership of their work and responsibilities.
This role is based remotely in the U.S. and will report to the Corporate Controller
What You'll Do:
- Process vendor invoices end-to-end, including routing for approval and authorization through the company’s invoice processing platform (Stampli), ensuring accuracy, timeliness, and proper documentation.
- Code, review, and sync corporate credit card and employee reimbursement transactions, ensuring expenses are properly classified and compliant with company policies.
- Code and sync travel and expense transactions, resolving discrepancies and coordinating with employees as needed.
- Create and maintain fixed assets in NetSuite’s fixed asset management module and track capital expenditure activity on a month-to-month basis.
- Support the Accounting team with ad hoc projects and assignments as requested by management, including retail invoicing, process improvements and audit support.
Who You Are:
- A detail-oriented accounting professional who understands Accounts Payable and accounting operations, including invoice workflows, expense coding, and approval processes.
- A self-starter who takes ownership of their work, manages multiple priorities effectively, and consistently meets deadlines with a high level of accuracy.
- You are comfortable working in a fast-paced, evolving environment, able to adapt quickly as new projects, tools, and priorities arise.
- A problem solver who can identify discrepancies, investigate root causes, and bring clear, actionable solutions to the team.
- You enjoy leveraging technology to improve processes, with experience using AP automation, expense management platforms, and ERP systems (NetSuite experience a plus).
- A collaborative team player who brings a positive attitude, communicates effectively, and partners well with vendors, employees, and internal stakeholders.
- You have strong Excel or Google Sheets skills and are comfortable using spreadsheets to support reconciliations, tracking, and reporting activities.
What You'll Get:
- Competitive salary
- Sponsored 401k program with employer match up to 4%
- Comprehensive health coverage including medical, dental and vision
- Unlimited vacation policy that you're encouraged to use
- Paid parental leave
- 1-week paw-ternity leave for new dog parents
- Free Ollie subscription
- Inspiring pack members!
What We Value:
Keeping Dogs At The Heart
Our profound love for dogs unites us and drives and inspires every aspect of our business. We wholeheartedly believe dogs make us better in life and at work.
Being Courageous And Kind
We create a safe, inclusive space for everyone to show up as their authentic selves. We check our egos at the door and speak our minds. We embrace diverse backgrounds and perspectives as they bring new and different ideas and ways of working together.
Setting New Standards
We believe in continually raising the bar, never settling for less than our best as a team and individuals. We keep improving from the quality of our products to our customer experience to how we work.
Making Ollie The Best Chapter
We are building an impactful business while making memorable experiences with one another. We celebrate our successes, learn from our failures, and enjoy our collective journey. Our time at Ollie should be a milestone in our careers.
If you'd like to stand out, tell us in your cover letter why you're interested in joining Ollie and how your skills match the responsibilities detailed in this posting.
Ollie embraces diversity and equal opportunity. We're committed to building a team that represents a variety of backgrounds, perspectives, and skills. Ollie is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please include that in your application.
Top Skills
Excel
Google Sheets
NetSuite
Stampli
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