Accounts Payable Coordinator

• Timely processing of accounts payable transactions, including SINVRs within Workday, in accordance with University policy. This includes verifying the remit-to address, invoice date, payment terms, payment options, invoice number, and ensuring no sales tax is applied.

• Student Expense Reports

  • Verifying approval signatures on reports, worktags, and mileage rates.
  • Ensuring required documentation is provided.

• Awards

  • Verifying signatures.
  • If a gift: Ensuring the gift manager has signed off.
  • If a grant: Ensuring the grant manager has signed off.
  • If an international student: Attaching required tax treaty benefit information.

• Creating a spreadsheet with each name and timeframe to process monthly graduate fellowship payments.

• Accounts Payable Mailbox

  • Posting invoices with PO numbers.
  • Verifying all invoice information against the records in Workday.

• Processing staff, faculty, and visitor expense reports.

• Reviewing receipts and ensuring compliance with WPI business expense policy.

• Relocation Expense Reports

  • Obtaining additional required signatures and forwarding documentation to Talent for payment processing.

• PCard Expense Reports

  • Verifying expense lines and spend categories are correct.

• Responding to inquiries from suppliers, departments, and students via email or phone.

• Other Routine Tasks

  • Adding W-9 or W-8BEN information to student records.
  • Adding banking information for student direct deposit.
  • Updating student addresses (also required for tax purposes).
  • Updating suppliers’ remit-to addresses.
  • Creating weekly assignment reports for team members.

• Performs all other duties and responsibilities as assigned or directed by the supervisor.

• Ad Hoc Payments

Requirements:

• High school diploma or GED.
• At least 1 year of related experience.