Accounting Specialist

Founded and headquartered in Paris, Artefact is a next-generation consulting firm, specializing in data, analytics & AI consulting, dedicated to transforming data into business impact across the entire value chain of organizations. We are proud to say that we help our clients grow their data and digital capabilities, and that we’re also growing in parallel.

We have 1700 employees across 34 offices who are focused on accelerating digital transformation. Our state-of-the-art data technologies, lean AI agile methodologies, and cohesive teams of the finest business consultants, data analysts, data scientists, data engineers, and digital experts are all dedicated to bringing extra value to every client. We design data-based solutions to meet our clients' specific needs, always conceived with a business-centric approach and delivered with tangible results. Our data-driven services are built upon the deep AI expertise we've acquired with our 1000+ client base around the globe.

Find out more at artefact.com.

The Role

The Accounting Specialist supports the day-to-day financial operations of Artefact’s U.S. business, ensuring accurate bookkeeping, timely billing, proper expense categorization, and smooth coordination between Everwin (project management system) and QuickBooks (U.S. accounting). This role is foundational to month-end close, invoicing, accounts receivable, payroll allocations, and intercompany processes with global finance teams.

Key Responsibilities

1. Accounts Receivable & Billing

• Support monthly and milestone-based invoicing in Everwin
• Verify billing data matches Statement of Work terms, Salesforce details, and project codes
• Track unbilled revenue, billing schedules, and invoice status
• Maintain up-to-date AR aging reports and assist with collections follow-up

2. Accounts Payable & Expense Management

• Review and categorize business expenses from corporate cards, salary reports, Everwin expense reports, and the bank
• Support vendor invoice entry, coding, and payment scheduling
• Assist in maintaining accurate overhead, software, and travel cost allocation

3. Month-End Close Support

• Support monthly reconciliations (bank, credit cards, payroll allocations, vendor balances)
• Validate actuals from Everwin vs finance system and flag discrepancies
• Ensure accurate posting of revenue and overhead within QuickBooks

4. Project Accounting & Tracking

• Compare actual hours logged vs contracted SOW hours
• Flag gaps in time tracking, misallocated roles, or inconsistencies affecting margins
• Assist in margin analysis and project status reporting

5. Intercompany Coordination

• Assist with intercompany invoicing 
• Support reconciliation of intercompany balances and loan schedules

6. System Administration & Process Improvement

• Help maintain financial records across QuickBooks, Everwin, and Salesforce
• Identify operational inefficiencies and propose process improvements.
• Support documentation of SOPs for billing, expense management, and reconciliation workflows
• Assist with implementation of new tools or automation initiatives

Skills and Experience

• Bachelor’s degree in Accounting, Finance, or related field preferred
• 1–2 years of accounting, AR/AP, or finance operations experience
• Strong Excel or Google Sheets skills (pivot tables, VLOOKUP, basic formulas)
• Detail-oriented, analytical, and able to manage multiple deadlines
• Comfortable working in a fast-paced environment with cross-border teams
• Excellent communication skills and ability to work with non-finance stakeholders

Why Join Artefact?

• A dynamic, inclusive, and fast-paced working environment.
• Meaningful opportunities for professional development and career growth.
• Competitive salary and performance bonus.
• Flexible hybrid working with 2-3 office days per week.
• Join a talented, ambitious team focused on cutting-edge data and digital transformation.

We are united by our values and strengthened by our hybrid expertise.

• There is always a way: We're from the breed of does, of diggers, of makers. Because ideas are valuable only if executed.
• Client trust is won on the field: Addressing client needs flows better hands on at their side.
• If not used, it is useless: Our love for technology translates into a steep desire for adoption, true brilliance is about impact.
• If not shared, our work is not done: Sharing knowledge is the best way to button up a mission, benefitting clients and colleagues.
• We learn everyday: Tech is a land where everything move at the speed of light, you better be ready to challenge yourself.