As an Office Manager, you'll oversee daily operations, streamline workflows, manage office functions, support staff, and enhance communication within the Boston office.
Field AI is transforming how robots interact with the real world. We are building risk-aware, reliable, and field-ready AI systems that address the most complex challenges in robotics, unlocking the full potential of embodied intelligence. We go beyond typical data-driven approaches or pure transformer-based architectures, and are charting a new course, with already-globally-deployed solutions delivering real-world results and rapidly improving models through real-field applications.
We’re hiring an Office Manager for our Boston office to lead administrative operations, streamline workflows, and foster a welcoming office culture. The goal is to make day-to-day operations seamless, support staff effectively, and maintain an organized, safe, and efficient work environment. You’ll act as a key liaison between staff, leadership, and external parties, balancing operational excellence with interpersonal skills. This is an in-person role, expected to be in the Boston office five days per week.
What You’ll Get To Do
- Manage Office Operations & Administration
- Oversee daily office functions including scheduling, supplies, equipment, and facilities.
- Coordinate and communicate closely with office managers at our other offices on processes.
- Serve as the office receptionist, greeting visitors, interviewees, and managing visitor access.
- Coordinate with vendors, service providers, and building management to maintain a smooth office environment.
- Handle deliveries, mail, and courier services efficiently.
- Organize and maintain office supplies, equipment, food, drinks, and snacks.
- Coordinate office maintenance requests (e.g., liaising with the building manager, parking coordination, and building maintenance reminders).
- Coordinate with IT on office technology needs and equipment management (e.g., tracking/shipping/returns of computers, monitors, printers, etc.).
- Help maintain any office operational procedures (e.g., safety postings).
- Support Team and Leadership
- Act as the primary point of contact for Boston office-related inquiries.
- Help welcome new Boston employees in coordination with HR.
- Organize office events, team-building activities, and holiday parties.
- Assist with booking flights and travel for the Boston office team.
- Support internal communications and scheduling reminders for staff.
- Streamline Processes and Communication
- Implement and optimize office processes, tools, and documentation for efficiency.
- Track budgets and expenses for office operations, reporting to leadership as needed.
- Identify opportunities to improve workflow, anticipate needs, and implement pragmatic solutions.
What You Have
- Proven experience (3+ years) in office management, administrative coordination, or operations support.
- Strong organizational and multitasking skills; ability to prioritize effectively.
- Excellent interpersonal and communication skills; ability to work with diverse teams.
- Proficiency in office software and collaboration tools (Google Workspace, Microsoft Office, Slack).
- Problem-solving mindset with the ability to anticipate needs and implement solutions.
The Extras That Set You Apart
- Familiarity with HR processes such as onboarding, benefits administration, and compliance.
- Budget management experience or familiarity with financial tracking.
- Event planning experience and coordinating employee engagement programs.
- Strong project management skills and comfort working independently.
- Experience with IT support coordination, vendor management, and office equipment management.
Our salary range is generous and we take into consideration an individual's background and experience in determining final salary; base pay offered may vary considerably depending on geographic location, job-related knowledge, skills, and experience.
Why Join Field AI?
We are solving one of the world’s most complex challenges: deploying robots in unstructured, previously unknown environments. Our Field Foundational Models™ set a new standard in perception, planning, localization, and manipulation, ensuring our approach is explainable and safe for deployment.
You will have the opportunity to work with a world-class team that thrives on creativity, resilience, and bold thinking. With a decade-long track record of deploying solutions in the field, winning DARPA challenge segments, and bringing expertise from organizations like DeepMind, NASA JPL, Boston Dynamics, NVIDIA, Amazon, Tesla Autopilot, Cruise Self-Driving, Zoox, Toyota Research Institute, and SpaceX, we are set to achieve our ambitious goals.
Be Part of the Next Robotics Revolution
To tackle such ambitious challenges, we need a team as unique as our vision — innovators who go beyond conventional methods and are eager to tackle tough, uncharted questions. We’re seeking individuals who challenge the status quo, dive into uncharted territory, and bring interdisciplinary expertise. Our team requires not only top AI talent but also exceptional software developers, engineers, product designers, field deployment experts, and communicators.
We are headquartered in always-sunny Mission Viejo (Irvine adjacent), Southern California and have US based and global teammates.
Join us, shape the future, and be part of a fun, close-knit team on an exciting journey!
We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.
Top Skills
Google Workspace
MS Office
Slack
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