Indigo is a company dedicated to harnessing nature to help farmers sustainably feed the planet. With a vision of creating a world where farming is an economically desirable and accessible profession, Indigo works alongside its growers to apply natural approaches, grow healthy food for all, and conserve resources for future generations. Utilizing beneficial plant microbes to improve crop health and productivity, Indigo’s portfolio is focused on cotton, wheat, rice, corn, and soybeans. The company is headquartered in Boston, MA, with commercial and customer service based in Memphis, TN. www.indigoag.com

The role of the Junior Executive Assistant is to provide a variety of administrative support functions with the highest level of accuracy and ensuring all activities happen seamlessly, flawlessly, and in an exemplary fashion, across multiple departments in the organization

Responsibilities:

• Support internal and external meeting requests
• Provide the highest level of support, including calendar management, to ensure seamless coverage at all times
• Assist in meeting preparation, including:
  • Scheduling in Outlook
  • Setting up dial-ins and video conferences
  • Printing/distributing meeting materials
  • Ordering food
  • Thinking ahead to ensure meetings are smooth and well-organized
• Prepare business expense reports in an accurate and timely manner
• Coordinate travel with internal/external parties and travel agency
  • Support the planning of complex meetings, calls and travel arrangements - including domestic and international travel – with the ability to juggle constantly changing agendas
• Communicate clearly and succinctly in both verbal and written exchanges with a professional and customer service mindset, including exchanges with sophisticated high-profile investors, prospects, vendors, and contacts
• Ensure conference rooms and other needed resources are coordinated and reflected in Outlook, including management of team huddle spaces
• Support the management of conflicting priorities and deliver on the most critical assignments in a timely and efficient manner
• Assist in interviewing candidates, working with the People Business Partner and Hiring Manager to coordinate the candidate’s interview experience inside and outside of the office
• Proactively identify methods to increase efficiencies and productivity

Competencies:

• Excellent organizational and time management skills
  • Ability to multitask, re-prioritize and respond quickly
  • Outstanding thoroughness, attention to detail, and accuracy in work product with an eye for context and big-picture focus
  • Ability to prioritize key tasks and work through distractions
  • Punctual and forward thinking
  • Capable of maintaining confidentiality on sensitive topics
• Strong and flexible work ethic
  • Flexibility to occasionally work beyond official business hours as needed.
  • Work independently as well as within a team
  • Willingness to roll up sleeves and get things done
  • Dependable and reliable with the ability to go above and beyond when urgent situations arise without complaint or hesitation
• Positive and professional attitude
  • Persistent, patient and diplomatic
  • High-energy, capable of operating in a fast-paced work environment
  • Willing to perform any task with a positive attitude
• Quick learner and problem solver
  • Ability to learn new processes quickly, teach others, and see inefficiencies to improve upon
  • Open to learning and new ways of doing things
• Strong communication and interpersonal skills
  • Ability to work well with people at all organizational levels and with diverse personalities
  • Ability to work effectively both independently and in a collaborative structure
  • Ability to accurately relay messages and information
  • Capable of managing “up” – be comfortable reminding team members of obligations and outstanding tasks
• Passionate and enthusiastic about Indigo's core values and mission
• High integrity and good judgment
  • A reputation for demonstrating integrity and commitment, always maintaining discretion
  • Proven ability to exercise exemplary judgment and think critically with strong problem-solving skills

Qualifications:

• 1-2 years of experience in a startup or similar environment with customer service and reliable support skills with the ambition to further develop skills and knowledge.
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Experience with Outlook & Concur
• Bachelor’s Degree or equivalent work experience required

Indigo is committed to living our values, specifically “creating a work environment where everyone feels respected, connected, and has opportunities to learn and grow.” As part of living our values, we strive to create a diverse and inclusive work environment where everyone feels they can be themselves and has an equal opportunity of succeeding.