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Overview

The Receptionist position manages the company’s lobby area. Greets and directs all visitors, including vendors, clients, job candidates and customers. Ensures completion of paperwork, sign-in and security procedures. Handles special administrative projects, as well as overflow work from Office Manager and other departments, as needed. Answer incoming calls and direct appropriately. MS Suite skills are required, as well as Internet research abilities and strong communication skills.

About The Team

The Facilities team is part of the Global Business and Financial Operations organization which is comprised of over 100 employees across the America’s, Europe and Asia.

Responsibilities

* Provide coverage in the reception area for receiving visitors, new hires and guests’ weekdays between 7:30am and 4:30pm

* Maintain a professional presence and lobby area

* Assist visitors and employees with taxis and other local information on hotesl, restaurants, etc.

* Work with Facilities team regarding cleaning needs of lobby, conference rooms and reception areas

* Answering incoming calls on multi-line telephone, route to appropriate individual/department

* Processing of all inbound/outbound mail as well as package distribution as needed

* Reserving and scheduling meetings for executives/staff/small groups.

* Arrange food catering when needed and appropriate set up and clean-up of catering

* Partner with HR on onboarding activity and assisting with new hires

* Receiving, recording and shipping of UPS, FedEx and packages

* Conference room coordination within the Waltham facility

* Assist with inventory, order office & pantry supplies for the 8th floor

* Assist the facilities team with incoming tickets for requests

* Closing out of KACE tickets for terminations, facilities requests finished

* Other duties as required from the Office Manager/Facilities coordinator

Level of Supervision:

Work under specific direction on new tasks/assignments and with some supervision of routine/assigned tasks from the Office Manager

Basic Qualifications

* Pro-active team player, able to prioritize tasks on a rolling basis

* Microsoft Office Suite skills required strong Outlook skills

* Able to perform moderate clerical tasks

* Strong communication and Interpersonal skills

* Familiar with mailroom / post office services as well as arranging other delivery services

* Able to operate general office equipment, occasional light lifting

* Experience with audio-visual equipment

* Able to multi-task in a fast paced team/environment with the facilities department

* Professional, pleasant business demeanor

* Flexible with respect to overtime when required

* Organized and able to multi-task

* Reliable, prompt, detail oriented, respectful of confidential matters

* Educational Level Required: Associate’s Degree or equivalent work experience

Minimum Years and Kind of Work Experience: 3 years of experience as a receptionist

Additional Requirements:

Desired Qualifications

Must maintain regular and acceptable attendance and punctuality in arrival/departure times; Flexible schedule for arriving early or staying late when requested

 

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • GolangLanguages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RLanguages
    • SqlLanguages
    • jQueryLibraries
    • jQuery UILibraries
    • ReactLibraries
    • ReduxLibraries
    • AngularJSFrameworks
    • Backbone.jsFrameworks
    • HadoopFrameworks
    • Node.jsFrameworks
    • SpringFrameworks
    • TensorFlowFrameworks
    • CassandraDatabases
    • Microsoft SQL ServerDatabases
    • MongoDBDatabases
    • MySQLDatabases
    • OracleDatabases
    • PostgreSQLDatabases
    • IllustratorDesign
    • PhotoshopDesign
    • Aha!Management
    • BasecampManagement
    • ConfluenceManagement
    • JIRAManagement
    • DrupalCMS
    • TumblrCMS
    • WordpressCMS
    • SalesforceCRM

Location

Intralinks' Waltham location is located on the outskirts of Boston and easily accessible by vehicle, public transportation, company sponsored shuttle.

An Insider's view of SS&C Intralinks

What are some social events your company does?

Every other week each office hosts a Team Thursday event organized by different teams - the snacks are plentiful, trivia competition is fierce, and is a chance to break up your week with time to toast your colleagues!

Melanie Sardinha

Talent Program Associate

What are SS&C Intralinks Perks + Benefits

SS&C Intralinks Benefits Overview

Everything and more!

For you to succeed, you need to be able to afford to live and flourish. You need to stay healthy too.

SS&C Intralinks comprehensive health coverage provide options to suit your particular needs. This includes the ability to choose our health savings account option to put aside money for current as well as retiree medical needs. We also recognize the need for peace of mind and offer salary continuation through our short and long term disability programs, cash policies for critical illness and an accident protection plan. Our 401K plan with a company match helps you and your family prepare for the future. Our wide array of both company provided and supplemental insurance options ensures you and your family are covered. Rounding out these robust benefits are legal assistance, personal advocacy services, and work life balance through our flexible paid time off program as well as our in and out of office celebrations.

Culture
Friends outside of work
Eat lunch together
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Highly diverse management team
Unconscious bias training
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
We match 6% of contributions.
Performance Bonus
Match charitable contributions
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Acme Co. provides employees with a flexible work schedule that includes Flexible start and end times.
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Game Room
Our game room includes Ping Pong.
Stocked Kitchen
Some Meals Provided
Bagel day Thursdays!
Happy Hours
Happy hours are hosted every other week.
Parking
We offer employees Free on-site garage parking.
Professional Development Benefits
Job Training & Conferences
Acme Co. offers employees professional development opportunities like Onsite training courses, The ability to attend job related conferences and seminars.
Tuition Reimbursement
Lunch and learns
Acme Co. hosts lunch and learn meetings on occasion.
Cross functional training encouraged
Promote from within
Mentorship program
Our mentorship program includes Career mentoring, Leadership mentoring.
Time allotted for learning
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